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Description
Previously, it was not possible for a candidate or a leave proxy to submit a leave request or for a leave administrator to approve a leave request if the leave request fell within the date range of a timesheet that had already been initiated (i.e. the timesheet had already been keyed). That is, the corresponding timesheet could not be in any state other than Available.
In this release, an enhancement has been made so that a leave request can be submitted and approved if the corresponding the leave request falls within the date range of an original or adjustment timesheet and that timesheet is in any of the following states:
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Adjustment Only Timesheets & Leave Requests - If you are using the Adjustment Only Timesheet strategy, on Submit to Timesheet , the system automatically generates zero result timesheets for each period of the job, which remain in Historical in Time & Attendance but are not interpreted for pay and bill. This provides the ability to import multiple timesheets including the original and/or treat all timesheets as adjustment. As these Zero Result Original Timesheets are in the released state, if you try to create Because these zero result original timesheets bypass the Available and Incomplete states and go directly into the Released state, it is not possible to submit a Leave Request that intersects with these timesheets, the system will prevent this as the timesheet(s) are released. If you wish to use Leave Request, for example for UK SSP, the change to support Leave Requests for initiated timesheets now provides the ability to be able to create a Leave Requests for timesheets that have been released. This is actioned by finding the timesheets related to the leave period in the Historical Tab, then creating and saving Adjustment Timesheets. Following these actions you will then be able to create and approve the Leave Request. On open of the saved adjustment timesheets, the leave will display in the Attendance/Absence sectiontimesheets unless you do the following:
At that point, it is possible to submit a Leave Request that intersects with the adjustment timesheet because the status of the saved adjustment timesheet will be Incomplete. When the adjustment timesheet is subsequently opened, submitted or approved, the corresponding absence items will be automatically injected onto the timesheet. This will cater for situations where you may be using zero result timesheets but still need the ability for Leave Requests to be submitted via the Leave Request module, such as to support the management of UK Statutory Sick Pay (SSP). |
If the initiated timesheet is an adjustment and it is still in the Incomplete or Rejected Tabs, and you realise that the Leave Request that has landed on the timesheet is not correct ie; wrong date, wrong Absence Type, the following steps can be taken to remedy this situation:
Clear the timesheet
Cancel the Leave Request
Re-create the adjustment timesheet in the in the Historical Tab and select Save.
Recreate and Approve the Leave Request.
The correct Leave Request will then display on the saved adjustment timesheet.
Benefits
This enhancement provides more flexibility around managing leave requests by extending the timeframe within which a leave request has to be submitted and approved if the leave request falls within the date range of a timesheet.
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Changes have also been made in the Time and Attendance and Mobile Timesheets modules to cater for injection of leave items onto initiated timesheets when a leave request is approvedthat compliment the ability to submit and approve Leave Request for initiated timesheets. For more information, see …the following: |
Configuration
No configuration required.
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