Once you have reviewed and adjusted any incorrect timesheets that are listed in the Interpreter Review screen, you must change the status of those timesheets, and any other timesheets that did not require reviewing or adjusting, from Not Reviewed to Reviewed. This allows the timesheets to undergo pay and bill processing.
If further adjustments need to be made to a timesheet after its status has been changed to Reviewed, you can change the timesheet status back to Not Reviewed so long as the timesheet is yet to undergo pay or bill processing. Once a timesheet has undergone pay and bill processing, adjustments can only be made via the Pay and Billing modules.
You cannot change the status of an adjustment timesheet, back pay timesheet or an adjusted back pay timesheet to Reviewed while any previous version of that timesheet is in the Not Reviewed status. The original timesheet, and any prior adjustment, back pay or adjusted back pay timesheets associated with the original timesheet, must be reviewed and set to the Reviewed status before the status of the timesheet can be set to Reviewed.Once you have reviewed and, if necessary, adjusted interpreted timesheets that are listed in the Interpreter Review screen and the timesheets are ready to be processed for pay and/or billing, you must change the status of the timesheets accordingly.
An interpreted timesheet will only be available to be paid in a pay batch if its status type is set to one the following:
Reviewed - Pay Only
Reviewed - Pay and Bill.
An interpreted timesheet will only be available to be billed in an invoice batch if its status type is set to one the following:
Reviewed - Bill Only
Reviewed - Pay and Bill.
| Info |
|---|
The interpreted timesheet status names and the status types to which they correspond will depend on what is configured in Interpreted Timesheet Status Maintenance. However, a status with a status type of Not Reviewed and Reviewed - Pay and Bill respectively is always available so that interpreted timesheets can always be searched for in Interpreter Review and can be released for both pay and bill processing. |
The status that you can change an interpreted timesheet to depends on the following factors:
the status type that applies to the timesheet’s current status
whether the timesheet has already been paid and/or billed.
The table below explains how the underlying status type of a timesheet can be changed depending on these factors.
Current Status Type | Status Type Can Be Change To… |
|---|---|
Not Reviewed |
|
Reviewed - Pay Only |
|
Reviewed - Bill Only |
|
Reviewed - Pay and Bill |
|
You can change the status of timesheets via the following screens:
Interpreter Review screen
Interpreted Timesheet Details screen.
In the Interpreter Review screen, you can change the status of any individual timesheet that is listed or you can change the status of all listed timesheets simultaneously.
In the Interpreted Timesheet Details screen, you can change the status of the timesheet that you currently have open.
Change the Status of Timesheets via the Interpreter Review Screen
In the Interpreter Review screen, you can change the status of timesheets one at a time or you can change the status of all listed timesheets simultaneously.
1 | If the relevant timesheet is not already listed in the Interpreter Review screen, search for the relevant timesheets. | |
2 | In the list of timesheets on the Interpreter Review screen, click the row representing the timesheet that is to have its status changed. The row you clicked is selected. | |
3 | At the top of the list of timesheets, click Set to Reviewed to change the status of the timesheet from Not Reviewed to Reviewed or click Set to Not Reviewed to change the status of the timesheet from Reviewed to Not Reviewed. Note that the Set to Reviewed button is available if the timesheet is currently in the Not Reviewed status. The Set to Not Reviewed button is available if the timesheets is currently in the Reviewed status. At any given time, the Interpreter Review screen lists timesheets that are in the Not Reviewed status or the Reviewed status depending on the option selected in the Status field in the search section of the Interpreter Review screen. The status of the selected timesheet changes to Reviewed or Not Reviewed depending on the timesheet's previous status. Note that the timesheet is removed from the list of timesheets as its status will now differ to the rest of the timesheets currently listed in the Interpreter Review screen. |   |
Change the Status of all Timesheets Listed in the Interpreter Review Screen
1 | If the relevant timesheet(s) are not already listed in the Interpreter Review screen, search for the relevant timesheet(s). | |
2 | At the top of the list of timesheets on the Interpreter Review screen, click Set all to Reviewed to change the status of all listed timesheets from Not Reviewed to Reviewed or click Set all to Not Reviewed to change the status of the all listed timesheets from Reviewed to Not Reviewed. At any given time, the Interpreter Review screen lists timesheets that are in the Not Reviewed status or the Reviewed status depending on the option selected in the Status field in the search section of the Interpreter Review screen. A confirmation message opens, prompting you to confirm whether the status of all listed timesheets is to be changed. |   |
3 | Inside the confirmation message, click Yes. The confirmation message closes and the status of the listed timesheets changes to Reviewed or Interpreter Review depending on the previous status of the timesheets. The timesheets are removed from the list as they no longer have a status matching the status as selected in the search section of the Interpreter Review screen. |
Change the Status of a Timesheet via the Interpreted Timesheet Details Screen
1 | If not already open, open the relevant timesheet in the Interpreted Timesheet Details screen. | |
2 | In the header of the Interpreted Timesheet Details screen, click Set to Reviewed or Set to Not Reviewed. Note that the Set to Reviewed button is available if the current status of the timesheet is Not Reviewed and the Set to Not Reviewed button is available if the current status of the timesheet is Reviewed. The status of the timesheet changes to Reviewed or Not Reviewed depending on the previous status of the timesheet and the Interpreted Timesheet Details screen closes. |   |