For each debtor that belongs to an invoice batch group, you can display a list of timesheets that will be invoiced to the debtor. By doing so, you can see which of the debtor's timesheets are ready to be invoiced and which timesheets are yet to be reviewed.
For those timesheets that are not yet ready for invoicing, you can check their status. For example, one or more timesheets that are expected to be invoiced in the current billing cycle may still be awaiting approval. If necessary, steps can then be taken to ensure that the relevant timesheets are ready for invoicing prior to creating the invoice batch. Alternatively, the invoice batch can be created anyway, in which case any timesheets that are not ready for invoicing at the time the batch is created can be invoiced as part of another invoice batch at a later time.
The list of a debtor's timesheets can be viewed in the Timesheet Details screen. To display the Timesheet Details screen, click View next to the relevant debtor in the Invoice Batch Group screen, as shown in the example below.
An example of the Timesheet Details screen is shown below.
Filter Type
Filters the debtor's timesheets that are listed on the Timesheet Details screen by category. The available categories are as follows:
Difference – lists all timesheets, including adjustment and late timesheets, that are expected to be invoiced during the invoice batch group billing cycle, that are not ready for invoicing. This option is selected by default.
Expected In Period – lists timesheets, excluding adjustment and late timesheets, which are expected to be invoiced during the invoice batch group billing cycle, regardless of whether the timesheets are ready to be invoiced.
Reviewed In Period – lists timesheets, excluding adjustment and late timesheets, which are expected to be invoiced during the invoice batch group billing cycle and are ready for invoicing.
Expected Adjustment – lists adjustment timesheets expected to be invoiced as part of the billing cycle of the debtor's invoice batch group, regardless of whether the timesheets are ready for invoicing.
Reviewed Adjustment – lists adjustment timesheets that are ready for invoicing.
Expected Out Of Period – lists late timesheets that are expected to be invoiced as part of the billing cycle of the debtor's invoice batch group, regardless of whether the timesheets are ready for invoicing.
Reviewed Out Of Period – lists late timesheets that are ready for invoicing.
Filter Stage
Filters the debtor's timesheets that are listed on the Timesheet Details screen by timesheet processing stage. The available options are as follows:
All – lists timesheets regardless of their processing stage.
Not Keyed – lists timesheets that are yet to be keyed in by the timesheet submitter.
Incomplete – lists timesheets that have been keyed in by the timesheet submitter but are yet to be submitted for approval.
Awaiting Approval – lists timesheets that have been keyed in and submitted and are waiting on approval.
Interpretation – lists timesheets that have been keyed in, submitted and approved and are undergoing pay and bill interpretation.
Not Reviewed – lists timesheets that been keyed in, submitted, approved and interpreted but are yet to be flagged as Reviewed.
Reviewed – lists timesheets that have been flagged as Reviewed and that are therefore ready for invoicing.
Some options in this field are unavailable depending on what is selected in the Filter field. This is because filtering by certain combinations of options is not valid. For example, if you select Difference in the Filter field, the screen will only list timesheets that are yet to be flagged as Reviewed. Therefore, when the Difference option is selected in the Filter field, the Reviewed option is unavailable as no timesheets that fall into the Difference category would have been reviewed.
Job Order ID
Displays the Recruitment Manager job order number to which the listed timesheet corresponds.
Start Date
Displays the start date of the work period to which the listed timesheet corresponds.
End Date
Displays the end date of the work period to which the listed timesheet corresponds.
Type
Displays one of the following to identify the timesheet type of the listed timesheet:
In Period – indicates the timesheet corresponds to the billing cycle of the debtor's invoice batch group.
Out Of Period – indicates the timesheet is a late timesheet, belonging to a previous billing cycle.
Adjustment – indicates the timesheet is an adjustment timesheet.
Stage
Displays one of the following to identify the timesheet processing stage of the listed timesheet:
Not Keyed – indicates the timesheet is yet to be keyed in by the timesheet submitter.
Incomplete – indicates the timesheet has been keyed in by is yet to be submitted for approval.
Awaiting Approval – indicate the timesheet has been submitted for approval but is yet to be approved.
Interpretation – indicates the timesheet is undergoing pay and bill interpretation.
Not Reviewed – indicates the timesheet has undergone pay and bill interpretation but is yet to be flagged as Reviewed.
Reviewed – indicates the timesheet has been flagged as Reviewed and is therefore ready to be invoiced.
Parent
Displays the name of the parent company to which the client, who owns the timesheet, belongs.
Client Name
Displays the name of the client who owns the timesheet.
Cost Centre
Displays the name of the client cost centre (client site) that owns the timesheet.
Department
Displays the name of the department within the client cost centre that owns the timesheet.
Position
Displays the name of the job position to which the timesheet relates.
Purchase Order No.
Displays the purchase order number with which the timesheet is associated.
Payee Surname
Displays the surname of the payee to whom the timesheet relates.
Payee First Name
Displays the first name of the payee to whom the timesheet relates.
Purchase Order No.
Displays the purchase order number that identifies the purchase order to which the timesheet is linked or displays blank if the timesheet is not linked to a purchase order.
Purchase Order Alert
Displays one of the following depending on the budget alert status that applies to the purchase order to which the timesheet is linked:
OK- indicates that invoicing the timesheet will not breach the budget of the purchase order to which the timesheet is linked.
Budget Alert - indicates that the budget of the purchase order to which the timesheet is linked is at the alert level and therefore invoicing the timesheet could result in the purchase order budget being breached.
Budget Breach - indicates that the budget of the purchase order to which the timesheet is linked has already been breached and therefore invoicing the timesheet could cause the purchase order budget to go further into a negative balance.
If the purchase order to which the timesheet is linked is a multi-line master purchase order, you can click 
to display the Timesheet Master Purchase Order Details screen, which shows the budget alert status and budget balance of each purchase order line of the purchase order.
This field is blank if the timesheet does not belong to a debtor purchase order.
If the timesheet is linked to a debtor purchase order, this column displays the total budget of the purchase order.
Purchase Order Balance
If the timesheet is linked to a debtor purchase order, this column displays the remaining balance of the purchase order.
Purchase Order Difference
If the timesheet is linked to a debtor purchase order, this column displays the purchase order balance that will remain if the timesheet is invoiced.
Sales Total
Displays the monetary amount that the debtor will be billed when the timesheet is invoiced.
Click here to see descriptions of the Timesheet Details screen. The Timesheet Details screen consists of the following sections:
a header that contains fields for selecting filtering criteria
a list grid that displays a list of timesheets matching the filtering criteria selected in the header of the screen.
The fields in the header of the Timesheet Details screen are described below.