A Pay Agreement defines the pay and conditions that apply to the job position for which the job order has been raised.
A Bill Agreement determines the monetary rate that the agency will bill the client for filling the job position for which the job order was raised.
In order for pay and bill agreements to be applied to job orders, the valid pay and bill agreements must be configured in the Rates and Rules module of the system.
Agreements are assigned to a hierarchy which influences what agreements / rates are available to be selected in the Job Order.

Conditional Variables

Pay and bill agreements may have associated conditional variables. Conditional variables determine additional factors that contribute to the pay or bill outcome. For example, a Grade 2 nurse may receive a higher rate of pay than a Grade 1 nurse. Therefore, a conditional variable may be used within the pay agreement to define the resulting pay rate based on the experience level of the candidate. Similarly, a conditional variable may be set on the bill agreement as the agency may charge clients a different rate depending on the candidate's level of experience.

Manage Layout

From V11.37 on, Manage Layout is available in the rates section. This can be used to set the display order of columns and also to display Rate Matrix Formulas where configured - these formulas display a calculation outcome for internal purposes, but do not influence pay or bill. Click here for more details on these formulas.

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Add Agreement Rates

To apply agreement rates to the Job Order:

1

Open the Job Order and navigate to the Rates section.

2	Select Add Rates then Agreement Rates. The Rates screen displays.
3	To apply a Pay Agreement, select Edit in the 'Pay Agreement' section. Note: If Hierarchy Groups (version 11.38) have been configured, it may be mandatory to select an item in the Hierarchy Group picklist prior to selecting the agreement. The available agreements are displayed. Where Conditional Variables are applicable, items display as a list under the agreement.
4	To apply a Bill Agreement select Edit in the Bill Agreement section. The available agreements are displayed. Where Conditional Variables are applicable, items display as a list under the agreement.
5	Select the agreements required.
6	Where Conditional Variables are displayed, enter in the values required.
7	Select Assign. The agreement details and the pay rate list is displayed. To view rates by effective date, in the *View* *Rates* As At field, select the date required to update the rate list. To view rate history, click on the relevant Pay Code or Bill Code. To view components of an on-cost calculation, click on the oncost value.

Edit Agreement Rates

To edit agreement rates on the Job Order:

1	Open the Job Order and navigate to the Rates section.
2	Select Edit.
3	Change the rates required and select Assign. The updated rates are applied. The system displays a warning where rates cannot be edited.