Job Order - Contract or Temporary

Where a Client requires a Candidate for a temporary job assignment, or a shift, a Temporary Job order is created to manage the process in Recruitment Manager. Where a Candidate is a Contractor, for example deemed as self-employed and therefore have a tax type of Contractor, or if a longer term assignment is required, a Contract Job Order can be utilised.

Where a system has been configured with middle and back office functionality, these job types support actions related to timesheets, payroll and billing.

From the Temporary / Contract Job Order record, the following items can be accessed from the Quick Access section at the top of the record.

• General - store and manage information about the Job Order including Start Date / End Date, Skill Group, Position, Client Contacts related to the job, Location, Job Description etc.

• Placement - within the General section, a sub section displays details regarding the placement where a Candidate has been filled to the Job.

• Job Schedule - apply and manage a pattern or schedule of shifts to assist with searching for available Candidates, default contracted work hours on a Timesheet and to update Candidate diaries on referral/placement. Add, Edit and Delete actions are available.

• Client Schedule - where configured this section is displayed. This item can be utilised to support Agreement overtime calculations where the job schedule varies from the Client site schedule. Add, Edit and Delete actions are available.

• Advertising - create and maintain the Job advertising description. An Advertise Job action is utilised to post the job to one or many Job Boards. See the section Broadbean for details.

• Custom Fields - displays any Custom Fields assigned to Job records.

• Pay / Bill - where the system has been configured for middle and back office functionality, this section includes Timesheet Details, Country specific Payroll, Estimated Rates, Country specific Wage Cost and Billing Details. Actions are available to view Payee Details, Employee Benefits and manage the Timesheet Workflow.

• Rates - where the system has been configured to utilise the middle office functionality, Standard or Agreements Rates with Pay and Bill on-costs can be applied to the Job. Validity dates are utilised where multiple rate sets per Job are required.

• Project Code - where the Client requires one or many Project Codes to be available for application to timesheets in the on-line portal for display on invoices. Invoices can be created per Project Code, and Project Codes can also be utilised for reporting.

• Other Agency Details - where another Agency is involved in the recruitment process, for example Supplier or Master Vendor arrangement, 3rd party agency details are applied in this section.

• Comment - displays a list of the Job's comments. Add, Edit and Delete actions are available.

• Referral Workflow - displays the Referral Workflow applied to the Job order. Use the workflow to refer and progress Candidates through the Job's stages. An Apply action is utilised to link to a different Referral Workflow Template if required. Actions are also available to Undo the last action within the workflow and Add Referral.

• Family - displays any family jobs linked to Job Order record. An Add action is available to create, or add to the family of jobs. Workplace - displays the Client's workplace section including operating days / shifts, standard work hours, clothing & dress requirements, travel requirements, OHS information etc

• Activities - displays a list of Activities applied to the Job Order.

• Document Management - Generate Documents / Attach Documents.

• Record Properties - displays details about the record including creation date, created by, last update date etc.

• Audit Trail - details are applied to the Audit Trail list where a field within the record is modified.

The following record actions are available for Contract / Temporary Jobs:

• Edit - edit the Job Order record.

• Delete - delete the Job Order record. Note: Jobs cannot be deleted where they are in use, for example where referrals have been created, a Candidate has been filled etc.

• Manage Sections - re-order sections within the record.

• View Statistics - view statistics for the Job including:

  • Total Candidates Required - displays the number of Candidates required for the Job. Where there is a family of Jobs, the total number of Candidates required for all family jobs is displayed.

  • Total Candidates Placed - displays the number of Jobs that have been 'filled'. Where there is a family of jobs, the family jobs that have been filled are included in this statistic.

  • Time to Fill - where Jobs have been 'filled', this displays a sum of the 'Order Date / Time', less the 'Filled Date / Time'. Revenue - summary of billing for the Job. This item can be filtered to display weekly, monthly or yearly revenue.

  • Cost - displays the total amount paid to the Candidate(s) for the Job. This item can be filtered to display weekly, monthly or yearly cost.

• Referral Statistics - displays the Referral 'Stages' and a count of how many Candidates are applied to each Stage.

• Search Available Candidate - on selection of this action, details from the Job Order are populated to the Search Screen to ensure matching Candidates have some of the prerequisites for the role.

• Submit / Unsubmit to Timesheet - where a Candidate has been placed this action finalises the Pay / Bill information to allow timesheets to be entered for payment and billing purposes.

• Copy Job - select to create a copy of the Job Order.

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