8. Payroll

Area

Change Details

Change Type

Payroll Maintenance – Gross Wage

The product know has the capability to run Gross Payroll for any country. This was not the case within the old V1130+ AU/NZ solution and has only became possible post the UK build.

• Payee

• Pay Process

  • Pay Batch

  • Payslip Delivery

  • Pay Enquiry

• Reports

  • Reports

  • Leave Reconciliation

• Gross  Payroll –Maintenance

  • Pay Group

  • Employment Type

  • Deduction Header

  • Termination Reason

  • Tax Rate

  • Pay Company

Feature

Payroll Maintenance – Australia

There is a new menu structure for AU payroll;

• Payee

• Pay Process

  • Pay Batch

  • EFT Pay

  • Payslip Delivery

  • EFT Deductions

  • Pay Enquiry

  • SuperStream

• ATO Electronic Reporting

  • Payment Summary Batch List

  • TFN Declaration Report

  • STP Pay Batch Submission

  • STP EOFY Submission

• Reports

  • Reports

  • Leave Reconciliation

• Gross  Payroll –Maintenance

  • Pay Group

  • Employment Type

  • Deduction Header

  • Net Deduction Component

  • Termination Reason

  • Work Cover

  • Payroll Tax

  • Superannuation

  • Employee Benefits

  • Tax Period

  • GST Rate

  • BSB Numbers

  • Pay Company

UI

Payroll Maintenance – New Zealand

There is a new menu structure for NZ payroll;

• Payee

• Pay Process

  • Pay Batch

  • EFT Pay

  • Payslip Delivery

  • EFT Deductions

  • Pay Enquiry

• IR Electronic Reporting

  • Manual Upload Reports

  • Pay Day Reporting

  • Pay Day Payee Submission

• Reports

  • Reports

  • Leave Reconciliation

• Gross  Payroll –Maintenance

  • Pay Group

  • Employment Type

  • Deduction Header

  • Net Deduction Component

  • Termination Reason

  • ACC Levy

  • Kiwi Saver

  • Public Holiday Payments

  • PAYG Leave

  • Tax Period

  • GST Rate

  • NCC Numbers

  • Pay Company

UI

Payroll Maintenance/Pay Groups

Upon close of a pay batch, payslips are immediately available in the portal.  This means that if a pay batch is closed a week before the payee’s pay date.  Employers may only wish to release payslips upon pay day.

A feature has been added to the pay group to define when portal payslips should be released.  The following options are available:

New Feature

Payroll Maintenance/Deductions

Deductions should be defined as either deducted from Gross or Net.  This is currently controlled at the payee level.  Additional flags have been applied at the deduction header level to control if it can be changed at payee level and what the type should be.  This will affect all countries.

New Feature

Payee Search

The Search screen parameters have been updated to order them in the most commonly used order.

Further design changes have been made including;

• Validity Dates have been removed as a search parameter.

• Candidate/Payee Type

  • Any

  • Candidates Without Payee

  • Employed Payees

  • Terminated Payees

UI

Payee

The design of the Payee screen has been changed to align to a page driven layout where sections are displayed down the page.

UI

The Linked payees now appear  as a list on the payee rather than the fly-out screen.                         

UI

The Payee Leave details have been changed to display the Leave balance summary and Leave Transaction details on the same page. Where the leave Balance Summary is displayed first.

UI

The following fields have been exposed to the UK payee window where users can view or edit the data:

• Salutation

• Gender

• First name

• Middle name

• Surname

• Date of birth

• Passport number

• Actual mailing address

• Email address

• Emergency contact

New Feature

Payee Audit – An enhancement has been made to display additional candidate data (Emergency Contact Details, Passport Number) in the payee screen and a user can edit this candidate data via the payee screen.  The system has now been enhanced that where a payee’s candidate data has been edited via the payee screen, the edited data is visible in the Payee Audit View.

New Feature

An enhancement has been made to add a new field called payee Migration ID to the payee record and also to the payee search.

New Feature

Contractor Payment Terms Management

An enhancement has been made to payee to support contractor supplier payment terms where;

• Invoice terms will be enhanced to support both invoice and contractor payment terms.

• Terms may be assigned to a payee of type contractor.

• Terms will be generated at the point of interpreting a timesheet and the payment terms due date will be captured against a timesheet.

• Modify the pay batch process to exclude timesheets in a period until the contractor payment terms due date is reached in the current pay period process.

• Payees with a contractor payment terms due date will be paid at the same time as other payees within the adjustment batch.  The payment due date is marker of when the timesheet will be processed rather than the actual payment date.

• Modify CIS – Payee Report, New Payee Report, Summary Timesheet Transaction Report to include payment terms and payment dates.

• A new report to enable users to identify the adjustment periods that need to be run for delayed payments.

New Feature

Pay Process / Pay Batch Wizard / Payee Pay Details

The Payee Pay Details screen has been changed to be page driven rather than Tab driven. This supports seeing all data for all batch stages in a single page driven view;

UI

Pay Process / EFT Pay

The Search screen parameters have been updated to order them in the most commonly used order.

UI

Pay Process/Payslip Delivery

The Search screen parameters have been updated to order them in the most commonly used order; 

UI

The system has been enhanced to allow for a URL link to be sent to the payee in an email template and this is linked to the payee’s portal username and password.  The email will be sent to the payee and the payee would enter their portal password.  The payslip would then download rather than they having to navigate within the portal to view the payslip.

New Feature

The system has been enhanced to support a payslip message being added at the office level of the hierarchy. At the point of generating a payslip if this field is used in the payslip design the value will be added to the payslip.

The candidate office will be used to determine if the message should be applied to a payslip format for a payee.

New Feature

Pay Process / EFT Deduction

The Search screen parameters have been updated to order them in the most commonly used order.

UI

Pay Process / Pay Enquiry

The Search screen parameters have been updated to order them in the most commonly used order.

UI

The Payee Enquiry Pay Details screen has been changed to be page driven rather than Tab driven. This supports seeing all data for all batch stages in a single page driven view;

UI

ATO Electronic Report\STP Pay Batch Submission

The STP submission process will be changed to remove the existing multiple pop-ups for Audit/Errors to be sub-tables within the same screen. The screen workflow will be aligned across AU/NZ and UK to support tax submission processes.

<<Samples to be provided>>

UI

IRD Electronic Report\IR Submission

The Pay Day submission process will be changed to remove the existing multiple pop-ups for Audit/Errors to be sub-tables within the same screen. The screen workflow will be aligned across AU/NZ and UK to support tax submission processes.

<<Samples to be provided>>

UI

Reports

The design of the payroll reports has changed to load a search parameter screen where the user selected from a list of reports to execute. The reports remain unchanged.

The reports remain unchanged.

UI

A new report called Negative pay Total report has been added to the Payroll report menu.

New Feature