The Audit screen allows you to do the following:
see summary information about a submitted Payday return
view an audit of the individual submissions that have been generated by the system when a return was submitted to the IRD and see the submission status of each individual submission
see any submission errors that occurred when a Payday return was submitted.
To display the Audit screen, click on the icon in the Submission Status column on the Payroll > IR Electronic Report > Payday Reporting screen, as shown in the example below.
The Audit screen consists of the following components:
a header that displays summary information about the Payday return
a submission list that shows each instance of the Payday return having been submitted.
The table below lists and describes the fields that are available on the Payday Return Submission Audit screen.
Field Name | Description |
|---|---|
Header | |
Pay Company | Displays the name of the pay company to which the Payday return corresponds |
IRD No | Displays the IRD number of the pay company to which the Payday return corresponds. |
No. of Payees | Displays the total number of payees who are subject to PAYE were paid by the pay company for the corresponding pay period and payment date. |
Payment Date | Displays the payment date to which the Payday return corresponds. |
Period Start Date | Displays the start date of the pay period to which the Payday return corresponds. |
Period End Date | Displays the end date of the pay period to which the Payday return corresponds. |
Submission List | |
Submission ID | Displays an ID number that can be used to uniquely identify the listed submission in FastTrack360 for the purpose of diagnosing problems. This is blank if the Payday return is yet to be submitted and therefore there are as yet no submissions for the return. |
Submission Status | Displays the status of the listed submission. |
Submission Type | Displays Initial Submission if the Payday return has only been submitted once or displays Re-submission if the return was resubmitted to fix an error or because further payments had to be reported. |
Username | Displays the FastTrack username of the user who triggered the listed submission. |
User | Displays the first name and surname of the FastTrack user who triggered the submission. |
Submitted Date | Displays the date on which the submission was triggered. |
Error ID | If the status of the listed submission is Technical Error or Rejected, this field displays an ID number that uniquely identifies the specific instance of the error in FastTrack360 for diagnosing problems. |
Error Code | If the status of the listed submission is Technical Error or Rejected, this field displays the error code that has been sent by the IRD in response to the submission to identify the cause of the error or rejection. Note that in some cases where the submission status is Technical Error this field could be blank. For example, if the error occurred because of an outage of the IRD system, the IRD system may not be able to send an error code. If the technical error occurred due to a system error that prevented the submission being sent to the IRD, there will also be no error code received from the IRD. For more information, see Troubleshooting. |
Error Message | If the status of the listed submission is Technical Error or Rejected, this field displays a message that explains the reason why the error or rejection occurred. Note that in some cases where the submission status is Technical Error this field could be blank because there might not be an error message defined for all error scenarios. For more information, see Troubleshooting. |
You can click on any of the submission that are shown in the submission list to display additional information about the pay batches that have contributed pay information to what was included in the submission. The table below lists and describes the fields that are displayed when you expand the pay batch information.
Field Name | Description |
|---|---|
Pay Batch No. | Displays the batch number that uniquely identifies a pay batch that contributed payment information to the listed submission. |
No. of Payees | Displays the number of payees who were paid in the corresponding pay batch and therefore have their earnings reported in the listed submission. |