When a new Pay Code is added, there are several areas that may need to be updated with the new Pay Code. Below is a summary of all areas that should be checked.
Bill Oncosts
Rates & Rules > Maintenance
Bill Oncosts are linked in the Pay Code entry screen however to confirm a Pay Code has been linked, open the Bill Oncost and check the Pay Code appears in the Linked Paycodes section.
Bill Code
Rates & Rules > Maintenance
Once a Pay Code has been added, add or edit a Bill Code to link the Pay Code.
Pay Code Group
Rates & Rules > Maintenance
If the new Pay Code needs to be included in a Pay Code Group used in Pay Agreement Actions, the relevant Pay Code Group will need to be edited and a new validity date added.
Pay Code Group
Payroll > Maintenance
If the new Pay Code needs to be included in wage cost calculations, the relevant Pay Code Group will need to be edited and a new validity date added.
Further info
Refer to Adding a New Pay Code & Bill Code article for more details on the 4 above areas
Leave Type
Leave > Maintenance
If the Pay Code needs to be included in determining leave entitlements for Leave Types with a Percentage or Bank accrual type, the current Leave Set will need to be end dated and a new one added.
Important
For any Leave Type that has Continuous Employment Conditions, if these need updating please contact support.
Leave Rate Type
Leave > Maintenance
If the Pay Code needs to be included in average rate calculations, the relevant Average Rate Leave Rate Type will need to be edited and a new validity date added.
Public Holiday Payments
Payroll > Maintenance
NZ only
If the Pay Code needs to be included when determining whether a payee worked on a public holiday, the relevant Public Holiday Payments will need to be edited and a new validity date added. All 4 tabs (Define Payee Worked Rule, Eligibility Rule, Hour Rule & Rate Rule) will need to be reviewed.
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