Invoice Bill Code Group Maintenance

Invoice bill code groups can be used to group specific bill items or bill item types onto separate invoices and credit notes. For example, if a debtor requests to be billed separately for expense items (reimbursements) an invoice bill code group can be configured with two bill item type groupings; one for bill item types of Reimbursement and another for bill item types of Ordinary, Allowance, Overtime and Leave. Therefore, when invoices are issued to the debtor, Reimbursement items will be grouped onto a separate invoice from Ordinary, Allowance, Overtime and Leave items.

Invoice bill code groups are assigned to a debtor on the debtor invoice details (for more information, see Managing Debtors). It is not mandatory to assign an invoice bill code group to a set of debtor invoice details but if one is assigned it works in conjunction with the time grouping and invoice data grouping to determine which bill items appear on each automatically created timesheet-based invoice or credit note.

For example, consider a scenario where Debtor A has a set of invoice details defined specifically for invoices issued by Billing Company X and the invoice details are configured as follows:

Data Group: Job

Invoice Bill Code Group: Bill Code Group Y

Invoice Bill Code Group Y is configured with the following invoice bill code groupings:

There are two interpreted timesheets that are ready to be billed by Billing Company X to Debtor A for job order 200000001 and 200000002 respectively when an invoice batch is created. Both timesheets include ordinary time and overtime as well as allowances and reimbursements.

In this scenario, the following invoices will be generated in the invoice batch:

• one invoice for job order 200000001 that includes Ordinary and Overtime bill only

• one invoice for job order 200000001 that includes Reimbursement bill elements only

• one invoice for job order 200000002 that includes Ordinary and Overtime bill elements only

• one invoice for job order 200000002 that includes Reimbursement bill elements only.

See also in this section: