The table below describes the standard debtor export file format.
The file naming convention for debtor files will be DEBTORS_<batch ID><ddmmyyyy><hhmmss>.CSV (e.g. DEBTORS_000001_2511201 4_152758.CSV).
Field Name | Description | Field Length | Field Type |
Export Batch ID | Auto-generated ID that uniquely identifies the export batch in which the file was generated. | Integer | |
Export Date | Date on which the export batch was processed. | Date/Time | |
Posting Date | Date that identifies the financial reporting period to which the export corresponds, as specified when the export batch was created. | Date/Time | |
Export Status | Is one of the following depending on the status of the export batch in which the export file was generated:
| 1 | Integer |
Debtor Code | ID that uniquely identifies the debtor within the FastTrack360 system, as defined on the header of the Debtor record. | 9 | Integer |
Debtor Name | Name of the debtor as defined on the header of the Debtor record. | 100 | Variable Character |
Corporate Identity Number | ID that uniquely identifies the debtor company as a legal entity, as defined on the header of the Debtor record. | 40 | Variable Character |
Taxation Number | The taxation number under which the debtor is registered for collection of Goods and Services/Value Added Tax or similar, as defined on the Billing Details section of the Debtor record. | 40 | Variable Character |
Customer Type | Identifies the type of customer the debtor is linked to in the FastTrack360 system, as defined in the header of the Debtor record. This is one of the following: | 10 | Variable Character |
Customer Name | Name of the customer to which the debtor is linked to in the FastTrack360 system, as defined in the header of the Debtor record. | 50 | Variable Character |
Customer ID | ID that uniquely identifies the customer to which the debtor is linked within the FastTrack360 syste m, as defined on the header of the Debtor record. | 9 | Variable Character |
Billing Contact Name | Name of the debtor staff who acts as the bill to contact, as defined on the default set of Invoice Details on the Debtor record. | 50 | Variable Character |
Billing Contact BH Phone | Business hours telephone number of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager. | 25 | Variable Character |
Billing Contact Mobile | Mobile telephone number of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager. | 25 | Variable Character |
Billing Contact Email | Email address of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager. | 255 | Variable Character |
Billing Address 1 | Address line 1 of the debtor's billing address, as defined on the Contact Details section of the Debtor record. | 100 | Variable Character |
Billing Address 2 | Address line 2 of the debtor's billing address, as defined on the Contact Details section of the Debtor record. | 100 | Variable Character |
Billing Suburb | Suburb/city/town in which debtor's billing address is located, as defined on the Contact Details section of the Debtor record. | 40 | Variable Character |
Billing State | State/territory/province in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record. | 40 | Variable Character |
Billing Postcode | Postcode/zip code in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record. | 20 | Variable Character |
Billing Country | Country in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record. | 100 | Variable Character |
Language | Identifies the language that applies to the debtor, as derived from the debtor's billing country. | 100 | Variable Character |
Currency Code | ISO code that identifies the currency type that applies to the debtor's billing country. | 3 | Variable Character |
Credit Limit Amount | Credit limit that applies to the debtor, as specified on the Billing Details section of the Debtor record. | 18 | Numeric |
Delivery Method | Delivery method by which the debtor prefers to receive invoices, as defined on the Delivery Details section of the default Invoice Details on the Debtor record. | 10 | Variable Character |
Debtor Status | Identifies the status of the Debtor record in the FastTrack360 system. This is set to one of the following:
| 1 | Integer |
Debtor Export Code | Unique code that maps the Debtor record in the FastTrack360 system to the corresponding record in a 3rd party system for the purposes of exporting the debtor information. | 50 | Variable Character |
Debtor Import Code | Unique code that maps the corresponding record in a 3rd party system to a Debtor record in the Fa stTrack360 system for the purposes of importing the debtor information. | 50 | Variable Character |
Country | Identifies the country to which the Debtor record is linked, as defined on the header of the Debtor record. | 100 | Variable Character |
GST Exempt | Identifies if the debtor is exempt from Goods and Services/Value Added Tax or an equivalent tax. | 1 | Integer |
Invoice Terms | Default invoice payment terms for timesheet-based invoices that are issued to the debtor, as defined on the Invoice Details section of the Debtor record. | 50 | Variable Character |
Invoice Message | Default invoice message that is printed on timesheet-based invoices that are issued to the debtor, as defined on the Invoice Details section of the Debtor record. | 50 | Variable Character |