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API Consumers - there are enhancements/defects you should be aware of. Click here to read breaking changes. We recommend you log into the API Developer’s Portal to get full details of any changes to APIs. | |||
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Enhancement No
Details
Other features in this release:
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Feature | Short Description | Front Office | Back Office |
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Time & Attendance - New Validations when Changing Status. | New validations have been added in Time & Attendance when changing the status of Timesheets. As we now allow multiple adjustment timesheets for the same job and weekending date to be imported, validations have been added to ensure all of these related timesheets are actioned at the same time so they are not orphaned from their parent/child timesheet. Click here to read more. | X | |
Time & Attendance - Confirmation message for in-timesheet approval. | A confirmation message is now displayed when the Approve or Reject action is triggered from an in-email timesheet approval notification so as to prevent automated email scanning software inadvertently triggering the approval or rejection of a timesheet. Click here to read more. | X | |
Interpreter Review - Alternative Timesheet Id. | The new timesheet value for ‘Alt. Timesheet Id’ has been made available to view in an interpreted timesheet. Click here to read more. | X | |
Interpreter Review - Ability to edit an Adjustment Timesheet prior to the release of the Parent (target) Timesheet. | Currently users are not able to edit an adjustment timesheet, where its target (parent) timesheet is still in an unreleased state (Not Reviewed) in the interpreter. This rule has been relaxed in this release to support you where the related adjustment timesheet needs changes. Click here to read more. | X | |
Interpreter Review - Change to Search defaults for Week Ending Date | To provide you with a better experience when changing the Status from ‘Not Reviewed’ to any other status, we will automatically insert the value of the ‘Week Ending From’ date based on the default value of the ‘Week Ending To’ date less 12 months. Click here to read more. | X | |
Leave > Accrual Rule - New setting to provide the ability to determine how the hourly cost rate is calculated. | The holiday pay rate in the UK is based on the average of 52 weeks of earnings and hours. Current functionality calculates the cost rate based on the pay batch gross pay value / the pay batch quantity, as such the hourly rate would be different to the true cost rate if all holiday pay was to be paid in that period. A new setting has been added to the Leave Accrual Rule to provide the ability for the system to determine the hourly cost rate where this needs to differ from the current strategy. Click here to read more. | X | |
Rates & Rules > Pay Code - New values to identify basic pay rate and the pay codes to be used as worked time to comply with National Minimum Wage requirements. | To determine National Minimum Wage, new items have been added to the Pay Code setting to help determine which pay codes are used to identify a payee’s basic pay rate and which pay codes hours are used as worked time to be included in the total hours. Click here to read more. | X | |
Payroll UK > Pay Batch - Cost Of Accrual determination. | Where you configure a leave type with the Cost Rate Type (described above), the system will use the Average Rate to determine the hourly cost rate in the pay process. Click here to read more. | X | |
Payroll UK > Payee - Leave Year Reset defect fix. | The payee screen shows the payee’s current entitlement and total cost accrual. When the leave year is reset, the cost accrual was not resetting to zero. FastTrack360 has now been amended to reset the cost accrual when the leave year is reset. Click here to read more. | X | |
Payroll UK > Pay Process > Pension Management - Import of Opt Outs | Where customers have NEST or NOW:Pensions as their pension provider, you can now import the opt out requests to apply automatically to those payees opt out of auto enrolment. Click here to read more. | X | |
Payroll UK > Pay Process - New National Minimum Wage Stage | You can now monitor if your payees are in breach of National Minimum Wage levels where National Minimum Wage has been enabled via a new stage ‘National Minimum Wage’ in the Pay Process. Click here to read more. | X | |
Payroll UK > Maintenance > Deduction Headers - New National Minimum Wage Setting | You can now flag a Deduction Header as ‘Affects NMW’ if the deduction, like an Admin Fee for administering an AEO, needs to be considered where the payee falls below the NMW. Click here to read more. | X | |
Payroll UK > Reports - New Report for NMW monitoring. | A report to output a payee who is monitored for NMW their NMW status. The report can be filtered to show those payees who have had a breach or all monitored payees NMW status. Click here to read more. | X | |
Payroll UK > HMRC Message Portal - Additional Search Filters | You can now use additional filters for Brand, Region and Office to assist when searching for incoming forms that have been matched to payees within FastTrack360. Click here to read more. | X | |
Payroll UK > HMRC Message Portal - Automatic matching of Payee | When forms are received from HMRC, a matching process occurs where a HMRC Works Number has been supplied. First the Payee Identifier is checked and where this is not successful, the NI Number. This can cause incorrect matches where the Payee also has a Contractor record. A change has been made to remove the risk of a match occurring to a Contractor record. Click here to read more. | X | |
Billing > Debtor > Invoice Details - New Data Group to Group by Timesheet Id | You will now be able to group timesheet-based invoices and credit notes by the timesheet Id where individual billing items are required per timesheet. Click here to read more. | X |
12.18 Hotfix 1 Items
Please find a list below containing items that will be addressed in the 12.18 Hotfix 1 release:
Module
Details
Recruitment Manager > Search Jobs
Where job order search results exceed 20 records, unable to select jobs from multiple pages.
Recruitment Manager > Jobs
If an Agreement has a Pay Rate Rule with Hierarchy Level = Payee, the rate is no longer displaying in Jobs filled with the Payee. This occurs for both Pay and Bill Agreements.
Recruitment Manager > Job Template
Unable to edit Standard Rates if there is a rate set with a Start Date prior to the current date.
Recruitment Manager > Job Template
Unable to add Standard Rates with a Start Date prior to the default date.
Time & Attendance > Timesheets
Mobile Timesheet display issues:
Using a Mobile Device
Start & End Times aren’t displaying.
Unable to view/edit Break Items and Project Items as they don’t expand when clicking the expand arrow
Using a PC
Where the job doesn’t have a schedule, the Start & End Times are defaulted to 00:00
Pay Module
Unable to terminate a Payee in a pay batch due as an oops error now occurs where Terminate Payee is selected.
Pay Module
The YTD withholding tax amount on payslips generated after the V12.18 upgrade is incorrect. It’s only showing the current pay batch total, not YTD.
Pay Module
In some instances, when adding or editing a Payee recird, the GrossPayPayeeTypeNo is incorrectly set to 1 for AU, NZ & UK Payees. This causes an error when submitting a job to advise there is an issue matching to the Payee record.
Pay Module
Where a Payslip document format includes Payment Details (i.e. BSB, Account Number fields), and the Payee’s Payment Method is set to EFT, the Payee’s bank account details are not populating on payslips.
Pay Module
Unable to preview or email a payslip for some Payees/Pay Batches due to an error occurring. This appears to only affect payslips for adjustment batches where:
The Payee’s validity period used for the adjustment pay batch has an end date AND
That end date is before the Pay Period End Date.
Billing Module
If an invoice that hasn’t yet been flagged as delivered is emailed using Email Debtor and ‘Flag as delivered’ is left ticked, the invoice is not flagged as delivered.
Billing Module