You can open any timesheet that is listed in the Interpreter Review screen You can open any timesheet that is listed in the Interpreter Review screen to view more details about that timesheet and to adjust that timesheet if necessary.
To open a timesheet that is listed in the Interpreter Review screen, click the Edit button (shown below) on the timesheet.
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The timesheet opens in the Interpreted Timesheet Details screen, as shown in the example below.
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As highlighted in the example above, the Interpreted Timesheet Details screen consists of two main sections; the header and the details tabs.
The header of the Interpreted Timesheet Details screen displays details about the timesheet itself as well as information about the following items associated with the timesheet:
Job Order
Client
Payee
Pay Agreement
Bill Agreement
Proforma Remittance.
For more information about the fields displayed in the header, see Timesheet Details Header Fields below.
The detail tabs section of the Interpreted Timesheet Details screen displays the following tabs:
Interpreted Timesheet Details tab – lists the interpreted timesheet items, consolidated by pay code and bill code and allows the timesheet to be adjusted.
Primary Interpretation Details tab – shows how the interpretation process split the time keyed against each timesheet item and allocated the time against pay codes and corresponding bill codes.
Original Timesheet tab – lists each timesheet item, as it appeared on the original timesheet
Audit tab - shows a history of changes made to a timesheet
History tab (for adjustment timesheets only) – lists the interpreted timesheet items, consolidated by pay code and bill code, for the original timesheet as well as any previous adjustment timesheets.
Timesheet Details Header Fields
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Batch IDDisplays the ID number of the interpreter batch in which the timesheet was processed. Batch DateDisplays the date and time the interpreter batch, in which the timesheet was included, was processed. TS Start DateDisplays the start date of the work period to which the timesheet corresponds. TS End DateDisplays the end date of the work period to which the timesheet corresponds. Adjustment ReasonDisplays where the timesheet is an Adjustment Timesheet. The reason assigned to the adjustment timesheet is displayed here. Job Order TabJob Order NumberDisplays the number uniquely identifying the job order. OfficeDisplays the office code and name of the agency office that manages the job order. PositionDisplays the name of the job position filled by the job order. Client PositionDisplays the name of the job’s client position filled by the job order. Purchase Order NumberDisplays the purchase order number to which the job order corresponds. Start DateDisplays the date on which the job order started. End DateDisplays the date on which the job order ends. Job Order StaffRecruitment Manager agency user staff ID number of the agency staff member who created the job order (Job Creator) to which the timesheets belong. To list only those timesheets belonging to job orders created by a specific staff member, enter the agency user’s ID in this field. Job Owner StaffRecruitment Manager agency user staff ID number of the staff member who is the Job Owner of the job order to which the timesheets belong. To list only those timesheets belonging to job orders managed by a specific staff member, enter the agency user’s ID in this field. Filled StaffRecruitment Manager agency user staff ID number of the staff member that has filled the job order to which the timesheets belong. To list only those timesheets belonging to job orders filled by a specific staff member, enter the agency user’s ID in this field. Client TabCorporate NameDisplays the name of the parent company that owns the client with which the timesheet is associated. Client CodeDisplays the Recruitment Manager client number of the client company. Debtor NoDisplays the unique, system-generated code that identifies the debtor company to which the client belongs. Cost Centre NameDisplays the name of the client cost centre for which the job order was raised. Client NameDisplays the name of the client company. Debtor NameDisplays the name of the debtor company to which the client belongs. Payee TabPayee NoDisplays the Recruitment Manager candidate number of the payee. Payee NameDisplays the first name and surname of the payee. Pay GroupDisplays Timesheet’s Pay Group name. Employment TypeDisplays the Payee’s Employment Type Candidate StaffDisplays the Payee’s Candidate Record’s Candidate Owner (agency user’s name) Candidate NoDisplays the Payee’s Candidate Record’s Candidate Number. Pay Agreement TabPay AgreementDisplays the name of the pay agreement applied to the timesheet during the interpretation process. Conditional Item ListDisplays the conditional variables for the pay agreement. DescriptionDisplays a textual description of the pay agreement that applies to the timesheet. This allows you to check that the correct pay agreement has been assigned to the job order to which the timesheet corresponds. If the description is lengthy, you can click next to this field to display the entire description in a separate popup window. Bill Agreement TabBill AgreementDisplays the name of the bill agreement applied to the timesheet during the interpretation process. Conditional Item ListDisplays the conditional variables for the bill agreement. DescriptionDisplays a textual description of the bill agreement that applies to the timesheet. This allows you to check that the correct bill agreement has been assigned to the job order to which the timesheet corresponds. If the description is lengthy, you can click next to this field to display the entire description in a separate popup window. Proforma RemittanceUsed to display details about interim pay advice documents that have been generated for a timesheet. The fields that are displayed on the Proforma Remittance tab are described below. Proforma Remittance IDDisplays the unique ID of the interim pay advice that has been generated for the corresponding timesheet. This field is blank if an interim pay advice is yet to be generated (i.e. status of the timesheet is Not Reviewed) or the payee is not subject to being issued interim pay advice.
Date of Proforma Remittance IDDisplays the date on which the interim pay advice was generated for the corresponding timesheet. This field is blank if an interim pay advice is yet to be generated (i.e. status of the timesheet is Not Reviewed) or the payee is not subject to being issued interim pay advice.
StatusDisplays the current status of the interim pay advice for the corresponding timesheet. This field is blank until an interim pay advice document has been generated (i.e. until the status of the timesheet is set to Reviewed) or the payee is not subject to being issued interim pay advice. If an interim pay advice document has been generated, this field displays one of the following: Active - indicates that an interim pay advice document has been created and it is the current document for the timesheet. Inactive - indicates that an interim pay advice document has been created but the status of the timesheet has since been reverted to Not Reviewed and therefore the current document will be superseded once the status of the timesheet is set to Reviewed again. Pending - indicates either:
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