When a new Pay Code is added, there are several areas that may need to be updated with the new Pay Code. Below is a summary of summarises all areas that should need to be checked.
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Billing & Payroll
Rates & Rules > Maintenance
Bill Oncosts
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- Open the Bill Oncost
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- Confirm Pay Code
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- is in
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- Linked Paycodes section
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Bill Code
Rates & Rules > Maintenance
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- Add or edit
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- Bill Code
- Edit the Pay Codes section to link the Pay Code
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Pay Code Group
Rates & Rules > Maintenance
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- Open the Pay Code Group - used in determining limits on the Actions tab in Pay Agreement
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- Pay Code Rules
- End date the current validity period
- Add a new validity
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- period
- Edit the Pay Codes section to link the Pay Code
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Payroll > Maintenance
Pay Code Groups
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- Open the
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- Pay Code
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- Groups - used for calculating wage oncosts
- End date the current validity period
- Add a new validity period
- Edit the Pay Codes section to link the Pay Code
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Refer to Adding a New Pay Code & Bill Code article for more details on the 4 above areas |
Leave
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Leave > Maintenance
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Leave Type
- Open Leave Types with a Percentage or Bank accrual type
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- End date the current Leave Set
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- Add a new Leave Set
- In the Accrual Rule, edit the Pay Codes section to link the Pay Code
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For If any Leave Type rules that has have Continuous Employment Conditions , if these need updating, please contact support. |
Leave Rate Type
Leave > Maintenance
If the Pay Code needs to be included in average rate calculations, the relevant Average Rate Leave Rate Type will need to be edited and a new validity date added.
Public Holiday Payments
Payroll > Maintenance
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| title | Note |
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- Open Leave Rate Types with an Average Rate
- End date the current validity period
- Add a new validity period
- In the Average Rate Calculations section, edit the Pay Codes sections to link the Pay Code
Payroll > Maintenance
Public Holiday Payments - only applies to New Zealand
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- Open the Public Holiday Payments
- End date the current validity period
- Add a new validity period
- Edit the Pay Codes section to link the Pay Code - All 4 tabs (Define Payee Worked Rule, Eligibility Rule, Hour Rule & Rate Rule) will need to be reviewed
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