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one invoice for job order 200000001 that includes Ordinary and Overtime bill only
one invoice for job order 200000001 that includes Reimbursement bill elements only
one invoice for job order 200000002 that includes Ordinary and Overtime bill elements only
one invoice for job order 200000002 that includes Reimbursement bill elements only.
Important Notes About Invoice Bill Code Groups & The Credit/Rebill Process
The Credit/Rebill process in FastTrack360 supports crediting a single invoice and the generation of a single rebill invoice per batch. Because of that the process does not support splitting invoice items onto separate invoices based on an invoice bill code group. The implications of this are as follows:
If you attempt to credit and rebill an invoice that was originally generated when an invoice bill code group was assigned to the debtor’s invoice details, you will be unable to progress the Credit/Rebill batch process past the stage of creating a credit note to credit an original invoice (i.e. you will be unable to generate a rebill invoice). That is because if generated, the rebill invoice would include all invoice items based on the debtor data group, not just those on the original invoice that is credited, which could result in double-billing of some invoice items. If you need to issue corrected invoices to a debtor, you should therefore do the following:
o Process a separate Credit/Rebill batch to credit each of the original invoices that were created based on the split that was defined by the applicable invoice bill code group.
o Use the timesheet adjustment process to adjust the relevant timesheets.
o Process the adjusted timesheets in an Invoice batch. This will generate new invoices based on the invoice bill code group that is selected in the debtor’s invoice details.
If you attempt to credit and rebill an invoice that was originally generated when there was no invoice bill code group assigned to the debtor’s invoice details, you will be to create a credit note and a rebill invoice as per usual via the Credit/Rebill process, irrespective of whether an invoice bill code group has been assigned to the debtor’s invoice details since the original invoice was created. That is because the Credit/Rebill process always uses the invoice details that were applicable at the time when the original invoice was created to determine how to group invoice items onto invoices.
See also in this section:
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