For each debtor that belongs to an invoice batch group, you can display a list of timesheets that will For each debtor that belongs to an invoice batch group, you can display a list of timesheets that will be invoiced to the debtor. By doing so, you can see which of the debtor's timesheets are ready to be invoiced and which timesheets are yet to be reviewed.
For those timesheets that are not yet ready for invoicing, you can check their status. For example, one or more timesheets that are expected to be invoiced in the current billing cycle may still be awaiting approval. If necessary, steps can then be taken to ensure that the relevant timesheets are ready for invoicing prior to creating the invoice batch. Alternatively, the invoice batch can be created anyway, in which case any timesheets that are not ready for invoicing at the time the batch is created can be invoiced as part of another invoice batch at a later time.
The list of a debtor's timesheets can be viewed in the Timesheet Details screen. To display the Timesheet Details screen, click View next to the relevant debtor in the Invoice Batch Group screen, as shown in the example below.
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An example of the Timesheet Details screen is shown below.
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Filter Type Filters the debtor's timesheets that are listed on the Timesheet Details screen by category. The available categories are as follows:
Filter Stage Filters the debtor's timesheets that are listed on the Timesheet Details screen by timesheet processing stage. The available options are as follows:
Not Reviewed – lists timesheets that been keyed in, submitted, approved and interpreted but are yet to be flagged as Reviewed. Reviewed – lists timesheets that have been flagged as Reviewed and that are therefore ready for invoicing.
Job Order ID Displays the Recruitment Manager job order number to which the listed timesheet corresponds. Start Date Displays the start date of the work period to which the listed timesheet corresponds. End Date Displays the end date of the work period to which the listed timesheet corresponds. Type Displays one of the following to identify the timesheet type of the listed timesheet: Stage Displays one of the following to identify the timesheet processing stage of the listed timesheet: Reviewed – indicates the timesheet has been flagged as Reviewed and is therefore ready to be invoiced. Parent Displays the name of the parent company to which the client, who owns the timesheet, belongs. Client Name Displays the name of the client who owns the timesheet. Cost Centre Displays the name of the client cost centre (client site) that owns the timesheet. Department Displays the name of the department within the client cost centre that owns the timesheet. Position Displays the name of the job position to which the timesheet relates. Purchase Order No. Displays the purchase order number with which the timesheet is associated. Payee Surname Displays the surname of the payee to whom the timesheet relates. Payee First Name Displays the first name of the payee to whom the timesheet relates. Purchase Order No. Displays the purchase order number that identifies the purchase order to which the timesheet is linked or displays blank if the timesheet is not linked to a purchase order. Purchase Order Alert Displays one of the following depending on the budget alert status that applies to the purchase order to which the timesheet is linked: OK- indicates that invoicing the timesheet will not breach the budget of the purchase order to which the timesheet is linked. Budget Alert - indicates that the budget of the purchase order to which the timesheet is linked is at the alert level and therefore invoicing the timesheet could result in the purchase order budget being breached. Budget Breach - indicates that the budget of the purchase order to which the timesheet is linked has already been breached and therefore invoicing the timesheet could cause the purchase order budget to go further into a negative balance. If the purchase order to which the timesheet is linked is a multi-line master purchase order, a button is displayed in this field which you can click to display details about the budget alert status and budget balance of each purchase order line of the purchase order. This field is blank if the timesheet does not belong to a debtor purchase order. Purchase Order Balance If the timesheet is linked to a debtor purchase order, this column displays the remaining balance of the purchase order. This value is inclusive of consumption tax (VAT/GST). Purchase Order Difference If the timesheet is linked to a debtor purchase order, this column displays the purchase order balance that will remain if the timesheet is invoicedtimesheet is invoiced. This value is inclusive of consumption tax (VAT/GST). Sales Total Displays the monetary amount that the debtor will be billed when the timesheet is invoiced. |
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