The table below lists and describes the system-defined components that are available for invoices and credit notes.
The table shows the default name of each system-define component. These names can be modified to suit your requirements. For each component that is listed, the table indicates the database fields or objects that are included within each component by default to display variable information or other objects on a document. The table also identifies which additional database fields can be included within each component.
Default Component Name | Description |
Field |
What does it display? |
Is it included by default? | |
Heading | Displays a heading for the invoice/credit note. |
None. |
Literal header text as defined by the component label. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields for a list of the available fields and what each field displays. |
No | |
Logo | Displays a logo/image on the invoice/credit note. |
Allows you to browse for and select an image file that is to be displayed as a logo on the document. Acceptable file types are PNG, .JPEG, .BMP, .GIF and a size limit of 1Mb applies. Alternatively, select |
the Use Billing Company Logo |
field to automatically use the logo of the applicable billing company on the invoice/credit notes. Note that if this option is used, when the billing company logo |
is changed the new logo will be printed on all invoices/credit notes, including historic invoices/credit notes. |
Billing Details - Header | Groups billing company details on the invoice |
BillingCompanyName |
Displays the name of the billing company that issues the invoice/credit note. |
Yes |
PayCompanyContact |
Displays the first name and surname of the contact person for the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyAddressLine1 |
Displays address line 1 of the contact address for the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyAddressLine2 |
Displays address line 2 of the contact address for the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyAddressLine3 |
Displays the contact address suburb, state (if applicable) and postcode for the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyCountry |
Displays the contact address country for the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyPhone |
Displays the contact telephone number of the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyEmail |
Displays the contact email address of the billing company that issues the invoice/credit note. |
Yes |
BillingCompanyCorporateIdentityNo |
Displays the corporate identity number* of the billing company that issues the invoice/credit note. *The name of the field a billing company record that capture the corporate identity number is configurable via |
the Corporate Identity Number Label |
field in |
Recruitment Maintenance > Maintain Locations |
and Brands. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields for a list of the available fields and what each field displays. |
No | |
Invoice/Credit Note Details - Header | Groups and displays invoice/credit note related details on the invoice/credit note |
DebtorCode |
Displays the ID that uniquely identifies the debtor. |
Yes |
InvoiceNo |
Displays the invoice/credit note number that uniquely identifies the invoice/credit note. |
Yes |
InvoiceDate |
Displays the date on which the invoice/credit note was issued. |
Yes |
InvoiceTerms |
Displays the payment terms for the invoice/credit note. |
Yes |
InvoiceDueDate |
Displays the payment due date of the invoice/credit note. |
Yes |
InvoiceCreateDate |
Displays the date on which the invoice/credit note was created (i.e. status of invoice was set to Open). This field is available in v11.38 onward. |
Yes |
PageNo |
Displays the page number of the invoice/credit note. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Debtor Details - Header | Groups debtor details on the invoice/credit note |
DebtorContact |
Displays the name of the person to whom the invoice/credit note is addressed. For timesheet-based invoices/credit notes, this is either of the following:
|
|
|
|
For manual invoices/credit notes this is taken from |
the bill to contact |
on the applicable set of invoice delivery details. |
Yes |
DebtorName |
Displays the name of the debtor company to whom the invoice/credit note is issued. |
Yes |
DebtorBillingDepratment |
Displays the name of the |
debtor’s billing department. |
Yes |
DebtorAddress1 |
Displays address line 1 of the debtors contact address, client |
contact’s address or the cost centre address depending on the setting of |
the bill to address |
on the applicable set of invoice details. |
Yes |
DebtorAddress2 |
Displays address line 2 of the debtors contact address, client |
contact’s address or the cost centre address depending on the setting of |
the bill to address |
on the applicable set of invoice details. |
Yes |
DebtorAddress3 |
Displays the suburb, state and postcode* of the debtors contact address, client |
contact’s address or the cost centre address depending on the setting of |
the bill to address |
on the applicable set of invoice details. *The exact address format is configurable in |
Recruitment Maintenance > Maintain Locations |
and Brands. |
Yes |
DebtorCountry |
Displays the country of the debtors contact address, client |
contact’s address or the cost centre address depending on the setting of |
the bill to address |
on the applicable set of invoice details. |
Yes |
DebtorCorporateIdentityNo |
Displays the ID that uniquely identifies the debtor as a legal entity for taxation purposes (e.g. Australian Business Number, Inland Revenue Department number). This field is available in v11.38 onward. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No |
Invoice/Credit Items (for timesheet based invoices/credit notes only) | Groups invoice/credit items being invoiced or credited |
TimesheetCode |
Displays the timesheet code the uniquely identifies the timesheet being invoiced or credited. |
Yes |
JobCode |
Displays the job order number being invoiced or credited. |
Yes |
PurchaseOrderNo |
Displays the purchase order number with which the job order being invoiced or credit is associated. |
Yes |
ProjectCode |
Displays the project code with which the job order being invoiced or credit is associated. |
Yes |
Payee |
Displays the name of the payee who is or was filled on the job order being invoiced or credited. |
Yes
Yes |
Description |
Displays the |
agency’s name for the job position or the |
client’s name of the job position on the job order being invoiced or credited, depending on the configuration of |
the Use Client Position for Timesheet Invoicing |
option on the applicable set of invoice details. |
Yes |
WeekEndingDate |
Displays the end date of the week to which the timesheet being invoiced or credited corresponds. |
Yes |
ItemDate |
Displays the date on which the item being invoiced or credited occurred. |
Yes |
Item |
Displays the name of the invoice/credit item. |
Yes |
Quantity |
Displays the quantity of the invoice/credit item being billed or credited. |
Yes |
Rate
Rate | Displays the rate at which the invoice/credit item is being invoiced or credited. |
Yes |
Taxation Total |
Displays the amount of tax applicable to the invoice/credit item. |
Yes |
| TotalIncTax |
Displays the total invoice/credit amount for the listed item, inclusive of tax. |
Yes |
Agency Fee
AgencyFee | Displays the agency's fee that applies to an invoice/credit item, calculated |
as margin divided by pay amount. |
No - additional database field option |
BaseSalary |
Displays a payee's base salary. This is taken from the Exp Sal/Pkg field, if specified, or the Of Salary field on a job order for permanent jobs. |
No - additional database field option |
BillingFee: <billing fee rule name> |
Displays the |
billing fee |
amount that applies to |
the invoice item, where the billing fee uses the billing fee rule that is referenced by <billing fee rule name>. A separate BillingFee: <billing fee rule name> |
field is available for each unique billing fee |
rule that is |
referenced by billing fees that have been created under Portal > Billing > Maintenance > Billing Fee. |
BillingFeeTaxationTotal
If multiple types of billing fees apply to invoice items, this allows each billing fee to be itemised separately at the invoice item level. | No - additional database field option |
BillingFeeTaxationTotal | Displays the tax amount that is associated with a billing fee that applies to an invoice item. |
No - additional database field option |
BillingFeeTotal |
Displays the monetary amount of a billing fee that applies to an invoice item. |
No - additional database field option |
ItemDateMax |
Displays the date of the latest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMin |
field to print the date range of the items being invoiced/credited. |
No - additional database field option |
ItemDateMin |
Displays the date of the earliest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMax field to print the date range of the items being invoiced/credited. |
No - additional database field option |
JobOrderPosition |
Displays the name of the job position, as defined on the corresponding job order, to which the invoice or invoice item corresponds. |
No - additional database field option |
JobOrderWorkLocation
JobOrderWorkLocation | Displays the work location as defined on the job order to which an invoice/credit item corresponds. This field is available from v11.30 onwards. |
No - additional database field option |
Margin |
Displays the agency's profit margin that applies to an invoice item, calculated as bill total – (pay total – oncosts). This will be blank for credit notes created via the Credit Rebill process. |
No - additional database field option |
OrderByContactFirstName |
Displays the given name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
OrderByContactSurname |
Displays the family name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
OrderByContactTitle |
Displays the title/salutation of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
Payee |
Displays the payee to which an invoice/credit note item corresponds. |
No - additional database field option |
PayRate |
Displays the rate of pay that applied to an invoice/credit note item |
. |
No - additional database field option |
PayTotal |
Displays the pay amount that corresponds to an invoice item, calculated as item quantity x pay rate. This will be blank for credit notes created via the Credit Rebill process. |
No - additional database field option |
PositionType |
Displays the type of job order to which the invoice/invoice item corresponds (i.e. temporary, contract, permanent). |
No - additional database field option |
ProjectCode |
Displays the project code to which an invoice/credit note item corresponds. |
No - additional database field option |
Purchase Order Group |
Displays the purchase order group to which an invoice/credit item belongs, as defined on the job order to which the item is linked. |
No - additional database field option |
ReportToContactFirstName |
Displays the given name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactSurname |
Displays the family name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactTitle |
Displays the title/salutation of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactFirstName |
Displays the given name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactSurname |
Displays the family name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactTitle |
Displays the title/salutation of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
TotalCharge (Ex. Tax) |
Displays the total charge for an invoice item, exclusive of tax, calculated |
as bill total + provider fee, where |
the provider fee |
is the agency margin on the item. |
No - additional database field option |
TotalExTax |
Displays the total invoice/credit amount for the listed item, exclusive of tax. |
No - additional database field option |
WeekStartDate |
Displays the start date of the timesheet to which an invoice item corresponds |
No - additional database field option |
Invoice/Credit Items (for non- timesheet based – Perm/Service invoices/credit notes only) | Groups invoice/credit items being invoiced or credited |
Job Code |
Displays the job order number of the job order being invoiced/credited. |
Yes |
Item |
Displays the name of the item being invoiced/credited. |
Yes |
Client/JobPosition |
Displays the name of the job position to which the invoice/credit item corresponds. If defined on the job order, the client position is used. Otherwise, the agency position is used instead. |
Yes |
Quantity |
Displays the quantity of the item being invoiced/credited. |
Yes |
Rate |
Displays the rate at which an item is invoiced/credited. |
Yes |
Total Ex. Tax
Total Ex. Tax | Displays the total amount being invoiced/credited for the listed item, exclusive of tax. |
Yes |
Tax Total |
Displays the amount of tax applicable to the item being invoiced/credited. |
Yes |
Total Inc. Tax |
Displays the total amount being invoiced/credited for the listed item, inclusive of tax. |
Yes |
Agency Fee
AgencyFee | Displays the agency's fee that applies to an invoice/credit item, calculated |
as margin divided by pay amount. |
No - additional database field option |
BaseSalary |
Displays a payee's base salary. This is taken from the Exp Sal/Pkg field, if specified, or the Of Salary field on a job order for permanent jobs. |
No - additional database field option |
BillingFee <billing fee name> |
Displays the name and bill rate percentage of a billing fee item that applies to an invoice item, where <billing fee name> is the name of a billing fee item that is configured under Portal > Billing > Maintenance > Billing Fee. |
No - additional database field option |
BillingFeeTaxationTotal |
Displays the tax amount that is associated with a billing fee that applies to an invoice item. |
No - additional database |
field option |
BillingFeeTotal |
Displays the monetary amount of a billing fee that applies to an invoice item. |
No |
- additional database field option |
CandidateNo |
Displays the ID that uniquely identifies the candidate to which an invoice/credit item corresponds. |
No |
- additional |
database field option |
Client Department Name |
Displays the name of the client department to which an invoice/credit item corresponds. |
No |
- additional database field option |
Cost Centre |
Displays the name of the client cost centre (site) to which an invoice/credit item corresponds. |
No |
- additional database field option |
Cost Centre Code |
Displays the code of the client cost centre (site) to which an invoice/credit item corresponds. |
No |
- additional database field option |
Guarantee Date |
Displays the date until which placement of a candidate is guaranteed. That is, this is the date until which the agency will commit to replacing a candidate if the candidate that is filled in the corresponding job leaves the position. |
No |
- additional database field option |
Item Date |
Displays the date of an item that is being invoiced/credited. |
No |
- additional database field option |
ItemDateMax |
Displays the date of the latest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMin |
field to print the date range of the items being invoiced/credited. |
No - additional database field option |
ItemDateMin |
Displays the date of the earliest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMax field to print the date range of the items being invoiced/credited. |
No - additional database field option |
Job Order Client Position |
Displays the name of the client job position, as defined on the job order that is being invoiced/credited. |
No - additional database field option |
Job Order Position |
Displays the name of the agency job position, as defined on the job order that is being invoiced/credited. |
No |
- additional database field option |
Job Order Start Date |
Displays the commencement date of the job order that is being invoiced/credited. |
No |
- additional database field option |
JobOrderWorkLocation |
Displays the work location as defined on the job order to which an invoice/credit item corresponds. This field is available from v11.30 onwards. |
No |
- additional database field option |
Margin |
Displays the agency's profit margin that applies to an invoice item, calculated as bill total – (pay total – oncosts). This will be blank for credit notes created via the Credit Rebill process. |
No |
- additional database field option |
Oncost Group: <oncost group name> |
Displays the name of an oncost group that applies to an item being invoiced/credited. An oncost group is |
a collection of pay or bill oncosts that can be grouped into a single line item on invoices. |
No - additional database field option
Oncost groups are configured under Agency Portal > Billing > Maintenance > Oncost Groups. |
OrderByContactFirstName
No - additional database field option | |
OrderByContactFirstName | Displays the given name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No |
- additional database field option |
OrderByContactSurname |
Displays the family name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No |
- additional database field option |
OrderByContactTitle |
Displays the title/salutation of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No |
- additional database field option |
PayRate |
Displays the rate of pay that applied to an invoice/credit note item |
. |
No |
- additional database field option |
PayTotal |
Displays the pay amount that corresponds to an invoice item, calculated |
as item quantity |
x pay rate. This will be blank for credit notes created via the Credit Rebill process. |
No |
- additional database field option |
Payee First Name |
Displays the given name of the payee to whom an invoice/credit item corresponds. |
No |
- additional database field option |
Payee Middle Name |
Displays the middle name of the payee to whom an invoice/credit item corresponds. |
No - additional database field option |
Payee Surname |
Displays the family name of the payee to whom an invoice/credit item corresponds. |
No |
- additional database field option |
Position Type |
Displays the type of job order to which the invoice/invoice item corresponds (i.e. temporary, contract, permanent). |
No - additional database field option |
ProjectCode |
Displays the project code to which an invoice/credit note item corresponds. |
No - additional database field option |
Purchase Order Group |
Displays the purchase order group to which an invoice/credit item belongs, as defined on the job order to which the item is linked. |
No - additional database field option |
ReportToContactFirstName |
Displays the given name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactSurname |
Displays the family name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactTitle |
Displays the title/salutation of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactFirstName
SiteContactFirstName | Displays the given name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactSurname |
Displays the family name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactTitle |
Displays the title/salutation of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option | |
Invoice/Credit Items (for non-timesheet based – Vendor/Supplier invoices/credit notes only) | Groups invoice/credit items being invoiced or credited |
JobCode |
Displays the job order number of the job being invoiced/credited. |
Yes |
PurchaseOrderNo |
Displays the purchase order number with which the job order being invoiced/credited is associated. |
Yes |
Payee |
Displays the name of the payee who is or was filled on the job order being invoiced/credited. |
Yes |
Description |
Displays the |
agency’s name for the job position or the |
client’s name of the job position on the job order being invoiced or credited, depending on the configuration of |
the Use Client Position for Timesheet Invoicing |
option on the applicable set of invoice details. |
Yes |
ItemDate |
Displays the date on which the item being invoiced/credited occurred. |
Yes |
Item |
Displays the name of the item being invoiced or credited. |
Yes | |
Quantity |
Displays the quantity of the item being invoiced/credited. |
Yes |
Rate |
Displays the rate at which the listed item is being invoiced/credited. |
Yes |
Taxation Total |
Displays the amount of tax applicable to the listed invoice/credit |
Yes |
TotalExTax |
Displays the total amount being invoiced/credited for the listed item, exclusive of tax. |
Yes |
TotalIncTax |
Displays the total amount being invoiced/credited for the listed item, inclusive of tax. |
Yes |
Agency Fee
Displays the agency's fee that applies to an invoice/credit item, calculated as margi n divided by pay amount.
BaseSalary | Displays a payee's base salary. This is taken from the Exp Sal/Pkg field, if specified, or the Of Salary field on a job order for permanent jobs. | No - additional database field option |
AgencyFee |
Displays |
the agency's fee that applies to an invoice/credit item, calculated as margin divided by pay amount. | No - additional database field option |
BillingFee <billing fee name> |
Displays the name and bill rate percentage of a billing fee item that applies to an invoice item, where <billing fee name> is the name of a billing fee item that is configured under Portal > Billing > Maintenance > Billing Fee. |
No - additional database field option |
BillingFeeTaxationTotal |
Displays the tax amount that is associated with a billing fee that applies to an invoice item. |
No - additional database field option |
BillingFeeTotal |
Displays the monetary amount of a billing fee that applies to an invoice item. |
No - additional database field option |
CandidateNo |
Displays the ID that uniquely identifies the candidate to which an invoice/credit item corresponds. |
No - additional database field option |
Client Department Name |
Displays the name of the client department to which an invoice/credit item corresponds. |
No - additional database field option |
Cost Centre |
Displays the name of the client cost centre (site) to which an invoice/credit item corresponds. |
No - additional database field option |
Cost Centre Code |
Displays the code of the client cost centre (site) to which an invoice/credit item corresponds. |
No - additional database field option |
Item Date |
Displays the date of an item that is being invoiced/credited. |
No - additional database field option |
ItemDateMax |
Displays the date of the latest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMin |
field to print the date range of the items being invoiced/credited. |
No - additional database field option |
ItemDateMin |
Displays the date of the earliest item on the invoice/credit note. Where individual items are not itemised on the invoice/credit note, this field can be used in conjunction with |
the ItemDateMax field to print the date range of the items being invoiced/credited. |
No - additional database field option |
Job Order Client Position |
Displays the name of the client job position, as defined on the job order that is being invoiced/credited. |
No - additional database field option |
Job Order Position |
Displays the name of the agency job position, as defined on the job order that is being invoiced/credited. |
No - additional database field option |
Job Order Start Date |
Displays the commencement date of the job order that is being invoiced/credited. |
No - additional database field option |
JobOrderWorkLocation |
Displays the work location as defined on the job order to which an invoice/credit item corresponds. |
No - additional database field option
Margin
No - additional database field option | |
Margin | Displays the agency's profit margin that applies to an invoice item, calculated as bill total – (pay total – oncosts). This will be blank for credit notes created via the Credit Rebill process. |
No - additional database field option |
Oncost Group: <oncost group name> |
Displays the name of an oncost group that applies to an item being invoiced/credited. An oncost group is |
a collection
a collection of pay or bill oncosts that can be grouped into a single line item on invoices. Oncost groups are configured under Agency Portal > Billing > Maintenance > Oncost Groups. |
No - additional database field option |
OrderByContactFirstName |
Displays the given name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
OrderByContactSurname |
Displays the family name of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
OrderByContactTitle |
Displays the title/salutation of the client contact who placed the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
PayRate |
Displays the rate of pay that applied to an invoice/credit note item. This field is available from v11.30 onwards. |
No - additional database field option |
PayTotal |
Displays the pay amount that corresponds to an invoice item, calculated |
as item quantity |
x pay rate. This will be blank for credit notes created via the Credit Rebill process. |
No - additional database field option |
Payee First Name |
Displays the given name of the payee to whom an invoice/credit item corresponds. |
No - additional database field option |
Payee Middle Name |
Displays the middle name of the payee to whom an invoice/credit item corresponds. |
No - additional database field option |
Payee Surname |
Displays the family name of the payee to whom an invoice/credit item corresponds. |
No - additional database field option |
Position Type |
Displays the type of job order to which the invoice/invoice item corresponds (i.e. temporary, contract, permanent). |
No - additional database field option |
ProjectCode |
Displays the project code to which an invoice/credit note item corresponds. |
No - additional database field option |
Purchase Order Group |
Displays the purchase order group to which an invoice/credit item belongs, as defined on the job order to which the item is linked. |
No - additional database field option |
ReportToContactFirstName |
Displays the given name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactSurname |
Displays the family name of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
ReportToContactTitle |
Displays the title/salutation of the client contact who is the report to contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactFirstName |
Displays the given name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactSurname |
Displays the family name of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option |
SiteContactTitle |
Displays the title/salutation of the client contact who is the site contact for the job order to which the invoice or invoice item corresponds. |
No - additional database field option | |
Invoice/Credit Note Message | Displays a messaged from the billing company to the debtor on the invoice/credit note. |
InvoiceMessage |
Displays the invoice message, as defined by the applicable set of invoice details. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Invoice/Credit Note Totals
| Groups totals for the invoice/credit note. |
None.
Literal header text as defined by the component label.
|
Amount
Displays the invoice/credit note total amount.
None. | Literal header text as defined by the component label. | Yes |
Amount | Displays the invoice/credit note |
total amount. |
Refer to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays.
No
Yes | |
Bill Code Totals | Displays the total quantity and total amount invoiced by unique bill code. |
BillCode |
Displays a unique bill code that has been billed on the invoice. |
Yes |
BillCodeSortOrder |
Displays the sort order of the bill code against which an invoice/credit item is paid. This allows invoice/credit items to be sorted according to the bill code sort order if necessary. |
No - additional database field option |
BillCodeType |
Displays the bill code type of the listed, invoiced bill code (for example: Ordinary, Overtime, Allowance, Leave, Reimbursement). |
No - additional database field option |
TotalQty. |
Displays the total quantity that has been billed against the listed bill code on the invoice. |
Yes |
Tax |
Displays the total tax applicable to the listed bill code. |
No - additional database field option |
Total (Ex. Tax) |
Displays the |
total monetary amount that has been billed against the listed bill code on the invoice exclusive of tax. |
No - additional database field option |
Total (Inc. Tax) |
Displays the total monetary amount that has been billed against the listed bill code on the invoice inclusive of tax. |
Yes | |
Page Continuation | Displays text to indicate whether the table of invoice/credit note items continues on the next page. |
Continue |
Literal text. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Remittance Line | Displays a line between the body of the invoice/credit note and the footer of the document |
Not applicable. |
Not applicable. |
Yes | |
Billing Details - Footer | Summary of billing company details on the invoice/credit note. |
BillingCompanyName |
Displays the name of the billing company. |
Yes |
BillingCompanyContact |
Displays the first name and surname of the billing company contact person. |
Yes |
BillingCompanyAddress1 |
Displays address line 1 of the billing |
company’s contact details. |
Yes |
BillingCompanyAddress2 |
Displays address line 2 of the billing |
company’s contact details. |
Yes |
BillingCompanyAddress3 |
Displays the suburb, state and postcode* of the pay |
company’s contact details. *The exact address format is configurable in |
Recruitment Maintenance > Maintain Locations |
and Brands. |
Yes |
BillingCompanyCountry |
Displays the country in which the billing |
company’s contact address is located. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Debtor Details - Footer | Summary of debtor details on the invoice/credit note. |
DebtorName |
Displays the name of the debtor to whom the invoice/credit note is being issued. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Invoice Details - Footer | Groups summary information about the invoice |
DebtorCode |
Displays the ID that uniquely identifies the debtor to whom the invoice/credit note is issued. |
Yes |
InvoiceNo |
Displays the invoice number that uniquely identifies the invoice/credit note. |
Yes
Yes | |
InvoiceDate |
Displays the date on which the invoice/credit note was issued. |
Yes |
InvoiceTerms |
Displays the payment terms for the invoice/credit note. |
Yes |
InvoiceDueDate |
Displays the due date for the invoice/credit note. |
Yes |
@PageNo |
Displays the current page number of the invoice/credit note. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Customer Details Header | Groups information about the customer linked to the debtor. |
CustomerName |
Displays the name of the parent company, client or cost centre linked to the debtor to whom the invoice/credit note is issued. |
Yes |
CustomerAddress1 |
Displays address line 1 |
of the parent company, client, or |
cost centre to which |
If the debtor is linked to a cost centre, the client address is used instead.
Yes
CustomerAddress2
the debtor is linked. | Yes |
CustomerAddress2 | Displays address line 2 of the |
parent company, client or |
cost centre to which the debtor is linked |
If the debtor is linked to a cost centre, the client address is used instead
. |
Yes |
CustomerAddress3 |
Displays the suburb, state and postcode* of the |
parent company, client or |
cost centre to which |
If
the debtor is linked |
. *The exact address format is configurable in |
Recruitment Maintenance > Maintain Locations |
and Brands. |
Yes
Yes | |
CustomerCountry |
Displays the location country |
of the parent company, client or |
cost centre that is linked to the debtor is located. |
Yes |
Any additional general invoice/credit note database fields. |
Refer |
to General Invoice & Credit Note Fields below for a list of the available fields and what each field displays. |
No | |
Billing Company Taxation List | Groups the tax types that apply to invoices/credit notes issued by the billing company. |
TaxationName |
Displays the name of the tax that applies to the invoice/credit note. |
Yes |
TaxationNumber |
Displays the billing |
company’s taxation number of the listed tax. |
Yes | |
Debtor Taxation List | Groups the tax types that apply to invoices issued to the debtor. |
TaxationName |
Displays the name of the tax that applies to the invoice/credit note. |
Yes |
TaxationNumber |
Displays the billing |
company’s taxation number of the listed tax. | Yes |
...