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How to Edit the FPS

Click on the View button against the FPS row that you need to edit and locate your payee that you need to amend.

A screen will open to show a list of payees within that FPS.

Click on the View button against the payee you wish to amend.

A screen will open to show the data for that payee on that FPS.

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If you have the appropriate edit permission, click on the Edit button.

The screen will open in edit mode. The following fields in the screen are non editable:

Payee Number

Pay Frequency

Week No.

Month No.

BACS Hash

Tax Code

NI Category

Edit the required data.

As you are amending previously submitted data, you should also update the late reason to notify the reason for the amendment to HMRC.

Details of the late reason codes and descriptions can be found on the .gov.uk website.

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Apply the relevant change and click Save.

The following message will be shown:

Amending the data in the FPS will not amend the data in the pay batch nor against the payee. If the payee details or year to date values have been altered, you will need to amend those against the payee.

To view all amendments made to that payee's FPS, click Audit to view a report of any change that has been made and by whom. The Audit report can be accessed from within the individual payee's FPS record or from within the FPS and see all amendments made in against payees in the FPS.