Managing Candidates working for Clients with different pay periods

Pay Groups are used to determine the pay period, tax weeks and tax scales. Taxation rules don't allow for overlapping tax weeks.

Candidate's who work at multiple Client sites that have different pay period week ending days can end up being overtaxed. Below is the recommended approach to avoid overtaxing a Candidate:

• In the Candidate's Payee record, select the Pay Group that matches the week ending day of the Client's that the Candidate predominately works for. Generally this would be a Monday to Sunday group.
• When the Candidate is filled on a Job Order that has a different Week End Day (image A) to the Pay Group in the Payee record (image B), and the period of the Job Order crosses over the Pay Group's week ending day, separate Job Orders need to be created ensuring the period of the job falls within a single Pay Group week.

Example:

Monday to Sunday Pay Group is selected in the Payee record but they occasionally work a Thursday & Tuesday shift at a Client site with a Wednesday - Tuesday pay period.

If a single Job Order with a Tuesday Week Ending Day is used, both shifts would fall into the Monday to Sunday Week 2 pay period. This will result in them being overtaxed.

If separate Job Orders are used for each shift, the Thursday one would fall into the Monday to Sunday Week 1 pay period and the Tuesday one into Week 2. This will result in them being taxed correctly.