Cancelling Paid Leave Requests for Leave Processed by Timesheet

Description

In FastTrack360, leave requests can created in one of two ways:

manually by a candidate or leave proxy creating a leave request in the Leave module
automatically by the system when a timesheet, which has absence items, is approved and released for interpretation.

Once a leave request has been paid it is automatically assigned one of the following states depending on the circumstances that apply:

Processed by Pay Batch - indicates that the leave request was created manually and was paid in a pay batch before the timesheet, with which the leave intersects, was approved and paid or there was no timesheet for the corresponding period.
Processed by Timesheet - indicates that the leave request was created manually and was injected onto and paid with the timesheet with which the leave intersects or the leave request was created automatically because of absence items that had been keyed on the timesheet.

Previously, if leave had been processed by timesheet, the corresponding leave request could not be cancelled if the timesheet was for an agreement-based job order. Because of that, if the timesheet was adjusted, it was not possible to edit or delete the corresponding absence item on the timesheet.

Now, a leave request that has been processed by timesheet can be cancelled, by using the existing Cancel Leave action in Leave Request as highlighted in Figure 1 below, if the timesheet is for an agreement-based job. If the leave request is cancelled, on triggering an adjustment of the paid timesheet in the Time and Attendance module, the corresponding absence item is unlocked on the adjustment timesheet so that:

the item start or end times can be adjusted if the duration of the leave taken was incorrect
the item date can be changed if the leave was keyed for the wrong date
the item type can be changed if the wrong type of leave was selected
the item can be deleted if it should not have been paid at all.

Figure 1: Cancel Leave Request Processed by Timesheet

Benefits

This enhancement supports the ability to adjust leave that has already been paid irrespective of whether the leave was processed by timesheet, where the timesheet is for an agreement-based job order.

Configuration

No configuration required.