New Invoice and Payslip Format Fields

Description

The following new fields are now available for inclusion in invoice formats, which are configured under Maintenance > Document Designer > Document Formats:

Field Name	Description

Field Name	Description
General Invoice Fields
Billing Company Tax No	Prints the VAT/GST taxation number of the billing company that issues the invoice, as defined under Billing > Maintenance > Billing Company > Billing Company Entry > Additional Details > Taxation Numbers. If multiple taxation numbers are defined on the Billing Company record, the first taxation number that is defined will be used. This field is available for all invoice/credit note types.
Invoice Items Component
Timesheet ID	Prints the system-generated ID number that uniquely identifies the timesheet to which an invoice item corresponds. This field is available for timesheet based invoices and timesheet based credit notes only.
Timesheet Code	Prints the client-specific timesheet code, as keyed against the timesheet header, that uniquely identifies the timesheet to which an invoice item corresponds. This field is available for timesheet based invoices and timesheet based credit notes only.

The following new fields are now available for inclusion in payslip formats, which are configured under Maintenance > Document Designer > Document Formats and are available for all countries:

Field Name	Description

Field Name

Description

Pay Items/Allowances Component

Proforma Remittance ID

For payees who receive proforma remittance that advises what they are expected to be paid prior to being paid and receiving their payslip, this field prints the ID that uniquely identifies the proforma remittance to which a pay item on the resulting payslip corresponds.

This allows payees to cross-check their final pay amount for a pay item against the expected pay amount that was shown on the corresponding proforma remittance.

Payment Terms Due Date

For contractors who are paid according to agreed payment terms, this field prints the due date of payment of a pay item based on the payment terms due date of the corresponding timesheet.

Benefits

The new invoice fields provide greater flexibility for generating documents that meet debtors' requirements and help improve the ability to cross-check invoices against timesheets.

The new payslip fields complement the introduction of proforma remittance and contractor payment terms in this release. For more information, see Issuing Proforma Remittance Advice, Proforma Remittance Formats and Contractor Payment Terms.

Configuration

The new invoice and payslip fields will not be added to invoice and payslip formats by default; the fields must be added to invoice and payslip formats manually, if required.

For more information about how to edit document formats, see Configuring Document Formats.