Timesheet Import Mapping Fields

Attendance / Absence Item Import Code

Import code that is assigned to an attendance item, as configured on an attendance type that is configured in Recruitment Maintenance > Attendance.

Note that this field needs to be used to identify attendance or absence items rather than the Attendance Item Name field if the Attendance Item field or the Absence Item field in Agency Portal > Settings > Maintenance > Time & Attendance > Timesheet Import is set to Import Code instead of Name.

Alphanumeric (maximum 25 characters)

Attendance / Absence Item Name

Name of an attendance item, as configured in Recruitment Maintenance > Attendance.

Note that this field needs to be used to identify attendance or absence items rather than the Attendance Item Import Code field if the Attendance Item field or the Absence Item field in Agency Portal > Settings > Maintenance > Time & Attendance > Timesheet Import is set to Name instead of Import Code.

Alphanumeric (maximum 255 characters)

Adjustment Reason

Map to an Adjustment Reason where the timesheet to be imported is an Adjustment Timesheet (Adjustment Reason is mandatory for Adjustment Timesheets). This is used where the file contains different Adjustment Reasons for individual adjustment timesheets. If the Adjustment Timesheets all require the same reason, select the Create Timesheet Import Batch wizard Default Adjustment Reason and do not include this item in the import file.

Alphanumeric (maximum 40 characters)

Adjustment Reason Import Code

Map to an Adjustment Reason Import Code where the timesheet to be imported is an Adjustment Timesheet (Adjustment Reason is mandatory for Adjustment Timesheets). This is used where the file contains different Adjustment Reasons for individual adjustment timesheets. If the Adjustment Timesheets all require the same reason, select the Create Timesheet Import Batch wizard Default Adjustment Reason and do not include this item in the import file.

Alphanumeric (maximum 50 characters)

Break End 1

Specifies the unpaid break end time for the 1st shift on a given date.

Time (format: hh:mm)

Break End 2

Specifies the unpaid break end time for the 2nd shift on a given date.

Time (format: hh:mm)

Break End 3

Specifies the unpaid break end time for the 3rd shift on a given date.

Time (format: hh:mm)

Break End 4

Specifies the unpaid break end time for the 4th shift on a given date.

Time (format: hh:mm)

Break End 5

Specifies the unpaid break end time for the 5th shift on a given date.

Time (format: hh:mm)

Break End 6

Specifies the unpaid break end time for the 6th shift on a given date.

Time (format: hh:mm)

Break End 7

Specifies the unpaid break end time for the 7th shift on a given date.

Time (format: hh:mm)

Break End 8

Specifies the unpaid break end time for the 8th shift on a given date.

Time (format: hh:mm)

Break End 9

Specifies the unpaid break end time for the 9th shift on a given date.

Time (format: hh:mm)

Break End 10

Specifies the unpaid break end time for the 10th shift on a given date.

Time (format: hh:mm)

Break Start 1

Specifies the unpaid break start time for the 1st shift on a given date.

Time (format: hh:mm)

Break Start 2

Specifies the unpaid break start time for the 2nd shift on a given date.

Time (format: hh:mm)

Break Start 3

Specifies the unpaid break start time for the 3rd shift on a given date.

Time (format: hh:mm)

Break Start 4

Specifies the unpaid break start time for the 4th shift on a given date.

Time (format: hh:mm)

Break Start 5

Specifies the unpaid break start time for the 5th shift on a given date.

Time (format: hh:mm)

Break Start 6

Specifies the unpaid break start time for the 6th shift on a given date.

Time (format: hh:mm)

Break Start 7

Specifies the unpaid break start time for the 7th shift on a given date.

Time (format: hh:mm)

Break Start 8

Specifies the unpaid break start time for the 8th shift on a given date.

Time (format: hh:mm)

Break Start 9

Specifies the unpaid break start time for the 9th shift on a given date.

Time (format: hh:mm)

Break Start 10

Specifies the unpaid break start time for the 10th shift on a given date.

Time (format: hh:mm)

Candidate Alt No

Alternative candidate number or code that is used by the client to reference a candidate, as configured in the candidate record properties in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Candidate Firstname

Given name of a candidate, as configured on a candidate record in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Candidate Full Name (formatted CandidateFirstname CandidateSurname)

Full name of a candidate in the format <first name> <surname>.

For example: John Smith

Alphanumeric (maximum 101 characters)

Candidate Full Name (formatted CandidateSurname CandidateFirstname)

Full name of a candidate in the format <surname> <first name>.

For example: Smith John

Alphanumeric (maximum 101 characters)

Candidate ID

Number that uniquely identifies a candidate, as configured on a candidate record in Recruitment Manager.

Integer (9 characters exactly)

Candidate Surname

Family name of a candidate, as configured on a candidate record in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Client Alternate No

Alternative client number or code that the client uses to identify themselves, as configured in the client record properties in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Client No

Number that uniquely identifies a client, as defined in a client record in Recruitment Manager.

Integer (9 characters exactly)

Cost Centre Code

Code that identifies a client cost centre (site), as defined in a Cost Centre record in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Cost Centre Name

Name of a client cost centre (site), as defined on a Cost Centre record in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Cost Centre No.

 System-generated, nine-digit number that uniquely identifies a client cost centre (site), as defined in a Cost Centre record in Recruitment Manager.

Integer (9 characters exactly)

End Time 1

Specifies the end time of the 1st shift on a given date.

Time (format: hh:mm)

End Time 2

Specifies the end time of the 2nd shift on a given date.

Time (format: hh:mm)

End Time 3

Specifies the end time of the 3rd shift on a given date.

Time (format: hh:mm)

End Time 4

Specifies the end time of the 4th shift on a given date.

Time (format: hh:mm)

End Time 5

Specifies the end time of the 5th shift on a given date.

Time (format: hh:mm)

End Time 6

Specifies the end time of the 6th shift on a given date.

Time (format: hh:mm)

End Time 7

Specifies the end time of the 7th shift on a given date.

Time (format: hh:mm)

End Time 8

Specifies the end time of the 8th shift on a given date.

Time (format: hh:mm)

End Time 9

Specifies the end time of the 9th shift on a given date.

Time (format: hh:mm)

End Time 10

Specifies the end time of the 10th shift on a given date.

Time (format: hh:mm)

Item Date

Date on which a timesheet item occurred.

Date (format: dd/mm/yyyy)

Job Alt No

Alternative job order number that is used by the client to reference a job order, as configured in the job order record properties in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Job ID

Unique job number that identifies a specific job order record in Recruitment Manager.

Integer (9 characters exactly)

Pay Code Import Code

Import code that is assigned to a pay code, as configured in the pay code record header in Rates and Rules. This can be used to identify manual/additional timesheet items.

Note that this field needs to be used to identify additional items rather than the Pay Code Name field if the Manual Item field in Agency Portal > Settings > Maintenance > Time & Attendance > Timesheet Import is set to Import Code instead of Pay Code Name.

Alphanumeric (maximum 50 characters)

Pay Code Name

Unique name that identifies a pay code, as configured in the pay code header in Rates and Rules. This can be used to identify manual/additional timesheet items.

Note that this field needs to be used to identify additional items rather than the Pay Code Import Code field if the Manual Item field in Agency Portal > Settings > Maintenance > Time & Attendance > Timesheet Import is set to Name instead of Import Code.

Alphanumeric (maximum 50 characters)

Pay Rate

Rate of payment that applies to an additional (manual) timesheet item.

Numeric

Project Code

Unique code that identifies a specific project against which a timesheet item is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 50 characters)

Project Code 1

Specifies the project code against which the 1st shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 2

Specifies the project code against which the 2nd shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 3

Specifies the project code against which the 3rd shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 4

Specifies the project code against which the 4th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 5

Specifies the project code against which the 5th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 6

Specifies the project code against which the 6th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 7

Specifies the project code against which the 7th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 8

Specifies the project code against which the 8th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 9

Specifies the project code against which the 9th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Project Code 10

Specifies the project code against which the 10th shift on a given date is allocated.

Note that if the Display Codes as Picklist option is enabled in the Job Order > Project Codes record for the corresponding job order in Recruitment Manager, the value provided in this field must match one of the project codes configured on the job order.

Alphanumeric (maximum 20 characters)

Purchase Order No

Unique number or code that identifies a purchase order number, as assigned to a job order record in Recruitment Manager.

Alphanumeric (maximum 50 characters)

Quantity

Quantity that applies to an additional (manual) timesheet item.

Numeric

Start Time 1

Specifies the start time of the 1st shift on a given date.

Time (format: hh:mm)

Start Time 2

Specifies the start time of the 2nd shift on a given date.

Time (format: hh:mm)

Start Time 3

Specifies the start time of the 3rd shift on a given date.

Time (format: hh:mm)

Start Time 4

Specifies the start time of the 4th shift on a given date.

Time (format: hh:mm)

Start Time 5

Specifies the start time of the 5th shift on a given date.

Time (format: hh:mm)

Start Time 6

Specifies the start time of the 6th shift on a given date.

Time (format: hh:mm)

Start Time 7

Specifies the start time of the 7th shift on a given date.

Time (format: hh:mm)

Start Time 8

Specifies the start time of the 8th shift on a given date.

Time (format: hh:mm)

Start Time 9

Specifies the start time of the 9th shift on a given date.

Time (format: hh:mm)

Start Time 10

Specifies the start time of the 10th shift on a given date.

Time (format: hh:mm)

Timesheet Code

Code that uniquely identifies a timesheet, as specified in the timesheet header in Time and Attendance.

Alphanumeric (maximum 50 characters)

Timesheet Week Ending Date

Date on which the week ending date of a timesheet falls.

Date (format: dd/mm/yyyy)

Timesheet Week Starting Date

Date on which the week starting date of a timesheet falls.

Date (format: dd/mm/yyyy)

Reimbursement Item Name

Specifies the Reimbursement Item where they are to be included with the timesheet import. Must include this item OR Reimbursement Import Code.

Note for the Date, the existing ‘Item Date’ mapping item is used.

Alphanumeric (maximum 255 characters)

Reimbursement Import Code

Specifies the Reimbursement Item where reimbursements are included with the timesheet import. Must include this item OR Reimbursement Item Name where a Reimbursement is to be imported in the timesheet.

Alphanumeric (maximum 50 characters)

Net

Specifies the Reimbursement Net value where reimbursements are included with the timesheet import. Must include this item where a Reimbursement is to be imported in the timesheet where Currency Code and Currency Value do not apply.

Numeric

Tax

Specifies the Reimbursement Tax value where reimbursements are be included with the timesheet import. Must include this item where a Reimbursement is to be imported in the timesheet where Currency Code and Currency Value do not apply. Must be zero if not applicable.

Numeric

Currency Code

Specifies the Currency required where Currency Conversion has been configured in the environment, and the Reimbursement Item value needs to include the Currency Code that it needs to be converted to in the payroll process. Where Currency is required, Currency Code and Currency Value are required. Net an Tax values are not required.

Alphanumeric (3 characters)

Currency Value

Specifies the Currency value where Currency Conversion has been configured in the environment, and the Reimbursement Item value needs to include the Currency Value that needs to be converted in the payroll process. Where Currency is required, Currency Code and Currency Value are required. Net an Tax values are not required.

Numeric

Reimbursement Project Code

Specifies the Project Code where required for the reimbursement item. Where the Project Code is mandatory on a timesheet, this value must be included with any reimbursements.

Alphanumeric (maximum 50 characters)