Export Process

The diagram below summarises the process by which the Finance Integration module exports financial transactions from the FT360 system.

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As shown in the diagram above, the export process begins by selecting the export parameters and the transaction filtering criteria that determines the types of transactions and which specific transactions of each type are to be exported. This is done via the Portal > Finance Integration > Export screen. You can invoke a Search function on this screen to populate a list of transactions that meet the criteria you have selected. The matching transactions will be listed on the screen and you can choose to export all of the transactions that are returned by the search or you can select a specific sub-set of transactions to export.

Once you have selected the transactions that are to be exported you can invoke an Export Batch function, which causes the selected transactions to be grouped into an auditable export batch with a unique batch number. The export batch is automatically sent to the Process Queue, from which the system picks up and processes the batch at the next available opportunity.

The length of time that the export batch takes to be processed depends on the number of other batches that have already been sent to the Process Queue and the number of transactions that you have included in the batch. The progress of a batch can be monitored by viewing the Queued Jobs pane on the Portal > Dashboard screen. For more information, see Process Queue Management.

Once the batch has been processed successfully, you can search for the completed batch via the Finance Integration > Batch Maintenance screen. From this screen you can view details about the batch and you can download the export files that have been generated as a result of processing the batch. The export files contain the transactions that were exported in the batch and these files can then be imported into your organisation's finance system.