How to Link Oncosts to a Pay Code

Pay codes can be linked to one or more bill and pay oncosts so that additional costs incurred by the agency for employing a payee and paying a payee's wages can be factored into bill calculations and gross wage reports respectively.

Each link between a pay code and an oncost has a validity period that determines when the oncost applies to the pay code. Multiple oncosts can apply to a pay code at any given time.

Bill and pay oncost can have multiple oncost rates, whereby each oncost rate has its own validity period. Therefore, the applicable oncost rate can differ during the validity period of the link between a pay code and an oncost. It is important to ensure that the oncost to which you link a pay code has valid oncost rates defined for the entire link validity period.

To link an oncost to a pay code, follow the procedure below.

1.	If not already open on the screen, open the relevant pay code record in the Pay Code Entry screen.
2.	Within the Linked Bill Oncosts field grouping or the Linked Pay Oncosts field grouping, click Add+. A new row appears within the field grouping, as shown in the example.
3.	In the Name field within the new row, select the name of the oncost to which the pay code is to be linked.
4.	Next to the first Validity Dates field, click the calendar button and select the start date from which the oncost is to apply to the pay code.
5.	Next to the second Validity Dates field, click the calendar button and select the date after which the oncost will no longer apply to the pay code. Alternatively, if the oncost is to apply to the pay code indefinitely, skip this step.
6.	Repeat steps 2-5 to add any more oncost links if necessary.
7.	At the top of the Pay Code Entry screen, click Save. A confirmation message opens, indicating the pay code has been saved.