FastTrack360 Version 12 Online Help
Recording the Payee's Bank Account Details (Payroll AU)
- Max Ciereszko
Where a payee is to have their earnings paid directly into their bank account by electronic funds transfer it is necessary to record the details of the payee's bank account before the payee record can be saved.
It is possible for a payee to split their earnings between multiple bank accounts in which case you can record the details of each of the payee's bank accounts when creating the payee record or you can add additional bank accounts at a later stage. However, if the payee has a payment method of EFT it is mandatory for the details of at least one bank account to be specified on the payee record before the payee record can be saved.
How to Record the Payee's Bank Account Details
To record a payee's bank account details, follow the procedure below.
How to Record a Payee's Bank Account Details | |
| On the Payee Entry screen, navigate to the Banking Details section and click Add at the top of the section. The Add/Edit Account Details dialog box opens. |
2. | In the Account Name field, type the name of the account into which the payee will receive their pay. |
3. | In the BSB field, key in the BSB number that identifies the branch at which the payee's bank account is held. If the BSB number that the payee provides does not match an existing branch name, the Branch field displays the text Branch Not Found. If this is the case, check that you have keyed in the BSB correctly. If you keyed in the BSB correctly but the branch name still cannot be found, you can still save the payee record regardless. |
4. | In the Account Number field, type the payee's account number for this bank account. The Account Number field accepts a maximum of 9 digits, which is the maximum valid length of a bank account number within Australia. Some banks may add a leading zero to the 9 digit account number, whereby the leading zero is not required to identify the corresponding bank account. If a payee provides a bank account number that is 10 digits in length with a leading zero, drop the leading zero and key in the remaining 9 digits only. For example, 0123456789 should be keyed in as 123456789. It is important to note that the leading zero should only be omitted if the entire account number exceeds 9 digits. If the account number begins with a zero but is 9 digits in length or less, the leading zero must be keyed in. For example, 012345678 should be keyed in as 012345678. If the bank account number provided by the payee exceeds 9 digits and does not begin with leading zeros, the bank account number that has been provide is incorrect. In such cases, contact the payee and request confirmation of the account number. Note also that some banks use an alphabetical character within account numbers to identify account types. Such alphabetical characters are only used internally by banks and are not valid when, for example, transferring funds from one financial institution to another via electronic funds transfer. If a payee provides an account number that includes an alphabetical character, key in the account number without the alphabetical character. For example, 1234567S9 should be keyed in as 123456789. |
5. | In the Account Reference field, type the payment reference that will appear on the payee's bank statement whenever a payment is made into this account. |
6. | In the Description field, type a textual description of the payee's bank account. |
7. | Click Save. The Add/Edit Account Details dialog box closes and the bank account you have added is listed in the Banking Details section of the Payee Entry screen. |
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