FastTrack360 Version 12 Online Help
Navigating Timesheets
- Fiona Sims
On opening a timesheet from any of the timesheet list screens, you will see the timesheet displayed as shown in the example below.
Each of the components labelled in the example above are described below.
Action Bar
The action bar displays a series of buttons that allows you to perform various actions with the timesheet you have opened. The exact actions that are available depend on the status of the timesheet you have opened. The table below lists and describes the actions that are available in the action bar depending on the status of the timesheet.
Button | Action |
 | Navigates back to the previous page. This action is available for all timesheets. |
Opens the Timesheet Notification screen, thereby allowing you to write and send a notification message to the timesheet initiator, approvers or escalatees. For more information, see Mobile Timesheet Notifications. | |
Saves any changes that have been made to the timesheet. If the timesheet was opened from Available Timesheets list, the status of the timesheet changes from Available to Incomplet e and the timesheet is moved to the Incomplete Timesheets list. For more information, see Editing a Mobile Timesheet. | |
Changes the status of the timesheet to Submitted and moves the timesheet to the Submitted Timesheets list, thereby allowing an approver or approvers to approve the timesheet. For more information, see Submitting a Mobile Timesheet for Approval. | |
Approves the timesheet, thereby changing the status of the timesheet from Approved to Released. For more information, see Approving Mobile Timesheets. | |
Rejects a timesheet that has been submitted for approval, thereby changing its status from Submitted to Rejected and moves the timesheet to the Rejected Timesheets list. For more information, see Approving Mobile Timesheets. | |
Recalls a timesheet that has been submitted for approval, thereby changing its status from Submitted to Incomplete a nd moves the timesheet to the Incomplete Timesheets list so that the timesheet can be edited. For more information, see Recalling a Submitted Mobile Timesheet. | |
Click to view Show Me How items for mobile timesheets. |
Timesheet Header
The timesheet header displays information that identifies the timesheet including the following:
name of the client who owns the job to which the timesheet belongs
the type of timesheet rates ie; Agreement Rates or Standard Rates
the job order code
the cost centre code (where applied)
the order by contact name
the start date of the work period to which the timesheet corresponds
the end date of the work period to which the timesheet corresponds.
The timesheet header also displays/allows keying in of the timesheet code. A timesheet code is a unique code that identifies each timesheet. For example, the timesheet code may consist of the first three letters of the payee's first name, followed by the first three letters of their second name, followed by the corresponding week number of the year. Depending on the job order to which a timesheet belongs, it may be mandatory to key in a timesheet code before a timesheet can be saved or submitted.
Timesheet Items
The timesheet items section of a timesheet allows you to view and add different types of items that are captured on a timesheet. This section of the timesheet screen is divided into sub-sections as described in the table below.
Section | Description |
Attendance | Allows you to view and edit information about each shift that was worked during the work period to which the timesheet corresponds, including shift start and end times, breaks and project codes. |
Manual Items | Allows you to view and edit information about standard rates items that apply to the job to which the timesheet corresponds. Also allows you to view and edit information about additional items, such as allowances, that a payee may have claimed for the period to which the timesheet corresponds. |
Reimbursements | Allows you to view and edit information about any reimbursements that are being claimed for the period to which the timesheet corresponds. |
Attachments | Allows you to view and edit files that have been attached to the timesheet, such as medical certificates for any leave taken or copies of receipts for reimbursement claims. |
Comments | Provides timesheet initiators and timesheet approvers with the ability to add comments to a timesheet, which can then also be seen in the interpreter. |
You can view any of the items in each section by clicking /\ to expand the relevant section. You can add items to any of the sections by clicking the Add icon next to the relevant section.
You cannot edit or add timesheet items if the timesheet has been opened from the Submitted Timesheets list and therefore has a status of Submitted.
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Related pages
Classification-Public