New Leave Rate Types

Description

Leave rate types are referenced by deduction rules on leave sets that belong to leave types to determine how the rate of payment is determined when leave is taken or paid out in a pay batch. In this release, new leave rate types have been added. These leave rate types are:

Greatest Rate
First In - First Out.
Each of these new leave types are described below.

Greatest Rate

This rate type facilitates payment of leave at a rate that is equivalent to the highest pay rate that a payee was paid against a specific pay code or set of pay codes during the pay period in which the payee takes leave.

For example, if the leave rate rule includes the pay codes Normal Day Shift and Normal Afternoon Shift the system will check if the payee has been paid against either of those pay codes during the pay period in which the payee takes leave, regardless of whether the payment resulted in a leave accrual. If the highest rate that the payee was paid during the pay period against the Normal Day Shift and Normal Afternoon Shift pay codes was $25.00 and $30.00 respectively, the leave taken will be paid at the $30.00 rate.

The Greatest Rate leave rate type is available only for leave types that have an apply to type of Hours with rate (for more information, see Improved Support for RDO Leave).

The Greatest Rate payment method will pay RDOs at the greatest rate that applied during the pay period in which the payee took the leave. However, there is a possibility that the payee may have no earnings in the period in which the RDO is taken. For example, if the payee accrues 2 hours of RDO each week for four weeks and then takes an 8 hour RDO at the start of the 5th week and does not work for the rest of the 5th week, there will be no earnings from which the greatest rate can be derived and therefore the pay rate will be zero by default. In such cases it will be necessary to manually adjust the pay rate during the pay batch process.

First In/First Out

This rate type facilitates payment of leave at the rate that applied when the leave was originally banked, on a first in/first out basis.

For example, a payee banks four hours of RDO leave working in a job where the applicable rate of accrual is $25.00 and then the payee banks another four hours of RDO leave working in a job where the applicable rate of accrual is $30.00. If the payee then takes an 8 hour RDO, in the same pay period or in a subsequent pay period, the first four hours must be paid at $25.00 per hour and the remaining four hours must be paid at $30.00 per hour.

The First In/First Out leave rate type cannot be used in conjunction with the Insufficient deduction rule entitlement balance condition. If a payee has an insufficient leave balance, the shortfall hours have no associated pay rate and therefore the first in/first out payment rate cannot be determined. Therefore, a First In/First Out leave rate type can only be selected on a leave deduction rule where the entitlement balance condition for that deduction rule is set to Sufficient.

Benefits

These enhancement support paying of Rostered Day Off (RDO) leave according to the various payment rules that can apply to such leave and therefore these enhancements also compliment other changes that have been made in this release to support RDO leave.

Configuration

Leave rate types are configured under Leave > Maintenance > Leave Rate Type > Leave Rate Type Maintenance.
To create a new leave rate type that uses any of the new rate types that have been introduced in this release, follow the procedure below:

Go to Maintenance > Leave Maintenance > Leave Rate Type. The Leave Rate Type Maintenance screen opens.
Click Add. The Leave Rate Type New Entry screen will be displayed to allow you to add the new leave rate type.
In the Name field, type a unique, descriptive name for the new leave rate type.
In the Type field, select the type of leave rate that is to be applied by this record. For example: Greatest Rate, First In – First Out.
Click Add. A new validity period is added to the leave rate type and the start date defaults to the current date.
Click Add next to the new validity period. The Edit Settings screen opens.
If you selected the Greatest Rate option at step 4, click Edit within the Pay Codes field and proceed to step 8. Otherwise, proceed to step 9.
On the Select Pay Codes screen, tick each pay code that is to be included in the greatest pay rate comparison and click the tick button. The Select Pay Codes screen closes and the pay codes you selected are listed in the Pay Codes field on the Edit Settings screen.
In the Rounding Type field, select Round if payment amounts facilitated by this rate rule are to be rounded to a certain number of decimal places or select Truncate if payment amounts are to be truncated to a certain number of decimal places.
In the Rounding Value field, key in the number of decimal places to which leave payment amounts are to be rounded or truncated. Valid values are 0-6.
Click Save. The Edit Settings screen closes.
Click Save at the top of the Leave Rate Type New Entry screen. The new leave rate type record is saved.