Lists

Lists are used throughout FastTrack360 to display collections of records, batches or transactions.  For example, lists are used to display search results and comments within a Client record.

• A sum of list items is displayed next to the list heading.

• Actions available to the list are located at the top right hand side of the list heading, or to the left of the individual list item.

• In some lists, where a checkbox is available next to an item, it may need to be ticked to make an action editable. For example in the Candidate and Contact search result list, actions for Export and Bulk Email / SMS will only be editable where items have been ticked.

Page Navigation

Lists in front office are configured to display a certain number of records per page (paging).  Where records exceed the maximum for a single page, navigation actions are provided so that you can navigate between each page.

• The range of records displayed on the current page is shown on the bottom left hand side of a list.  For example, Showing 1-5 of 10 entries.

• To navigate to a prior page, select Previous, or to move forward in the list select Next.

 Lists in the back office are also paged.

More controls are available within these lists including:

• The ability to go to the end of the list >> and the start of the list <<

• The ability to click on page of results

• The ability to change the number of records that display in a list (see drop down arrow next to the value 10 in the picture above).

Scroll Bar

Where the number of columns is greater than the space available in the window, a scroll bar is displayed at the bottom of the list.

• To view columns that are not displayed, use the arrows at either end of the scroll bar to move the list horizontally.

• The greyed bar in the middle can also be used to navigate across the columns. 

• If the scroll bar is not visible on the page, rather than scrolling to the bottom of the page you can use the standard Windows hack of clicking within the list, then using your arrow buttons (> <) to scroll the list from left to right. Alternatively, hold down the shift button and use your mouse wheel to scroll the list from left to right.

Quick Sort

All lists are sorted by default.  For example, the Client search result list is alphabetically sorted by Client Name.  You can change the sort order of any list if required.

• An arrow on the right hand side of a column header informs the sort column and the order applied.  The up arrow denotes lowest to highest, alpha a – z, or if numerical lowest number to highest.  The down arrow denotes a reverse sort, reverse alpha or numerical.

• To change (reverse) the sort order of the list, select the column header name or click on the arrow next to the name.

• To change the sort by to another column, select the column’s header.

Filters

Filters can be applied to a list to display a particular record or records that you would want to view while hiding all other records that are not currently relevant to you.

 To use filters in a front office list:

1	Select the filter icon located on the left hand side of the column header.
2	On selection, enter in the filter criterion.  For example, to find all items that contain the letters fa key fa in the selected column, and select Search. The filter is applied to the column and the filter icon is displayed in red.
3	To remove applied filters, select Reset Filter.

 To use filters in a middle / back office list:

1	Click on the Action button on the top right of the list and select Show Filter. The drop down menu displays.
2	Enter in the values to filter the list by, for example if you want to see all items that have the letters ba in it, enter ‘ba’. The list results dynamically filter as per the values entered.
3	To remove applied filters, delete the filter values entered at each column header.
	To remove the display of filters, click on the Action button on the top right of the list and select Hide Filter.

Export

All lists can be exported.

 All lists in Front Office can be exported as a comma delimited (CSV) document.  To open or save a list as a .CSV document:

1	Select Export. In the Search Candidate and Search Contact results screens you will not be able to click the Export action until one or many records are selected via the left hand check box items. The browser displays the exported item at the bottom of the page.
2	Click Open to display the list in a new Microsoft Excel worksheet. You can then save the exported item if required.

 All lists in middle and back office can be exported as a comma delimited (CSV) document.  To open or save a list as a .CSV document:

1	Select Export. In the Search Candidate and Search Contact results screens you will not be able to click the Export action until one or many records are selected via the left hand check box items. The browser displays the exported item at the bottom of the page.
2	Click Open to display the list in a new Microsoft Excel worksheet. You can then save the exported item if required.