The following limitations will apply to the interim multi-batch pay processing solution that is defined in this specification and will have to be documented as such in the release materials/online help:
§ At the Tax pay batch stage, the system will automatically calculate tax as if all earnings relate to the current (open) pay period. If late timesheets are included in a pay batch for a payee, this can result in the payee being overtaxed for the current period unless a user manually adjusts the tax accordingly.
§ Deductions can be configured so that a fixed amount is deducted from a payee’s earnings per pay period. Such deductions will continue to be applied once per pay period irrespective of the number of individual pay periods for which a payee is paid in a pay batch in the current period. Therefore, it might be necessary for users to manually adjust the deduction amount to factor in any periods that are missed due to the payee being paid for their late timesheets in the current period.
§ The system will use the current Payee record validity period for all pay items included in a pay batch, irrespective of the periods to which the items correspond.
§ It will only be possible to add manual pay items and terminations in a pay batch where the item or termination date is within the pay period or adjustment period of the pay batch itself; it will not be possible to add manual items and terminations that fall within any of the late periods included in a pay batch.
§ No additional information will be displayed on payslips to identify the prior periods for which pay items have been paid in a pay batch.
§ Leave rate types, which define the payment rate that is to be used to pay leave, can be configured to pay an average rate based on earnings over the last X number of pay periods whereby the count of pay periods can be, amongst other options, relative to the current period or the previous period. If either of those two options are used, the count of pay periods will always be relative to the current period of the pay batch irrespective of whether the leave occurred in a prior period. Therefore, this can affect how the average rate is calculated and hence must be taken into consideration in respect of leave configuration.
Note: like leave rate types for leave, Public Holiday payments for New Zealand can be configured to be paid at an average rate across a specified number of days or pay periods. However, the average calculation works back from the end date of the pay period prior to date of the public holiday so theoretically the calculation of the average pay rate should be unaffected if the public holiday falls on a date that is in a prior period to that of the pay batch itself. However, this must be verified during testing.