Payee conditional variables allow variable attributes to be recorded against a payee. These may include things such as certification levels, levels of experience or specific skills that may be required for certain roles.
Payee conditional variables are used in various areas of the system. For example, a payee's pay rate may be dependent on their level of certification. Where this is the case, pay rates defined by pay agreements that are configured in the Rates and Rules module can be defined subject to the relevant payee conditional variable so that the payee will be paid according to their certification level. Similarly, payee conditional variables can be used to determine which types of leave a payee can accrue and at what rate the payee accrues the leave.
The exact payee conditional variables that are available will depend on the requirements of your business and are configured under Maintenance > Conditional Variables.
Once defined, a payee's conditional variables can be modified if necessary so long as the payee is not currently included in an open pay batch.
However, once the payee has been paid (included in a closed pay batch) their conditional variables are locked down for the corresponding payee details validity period and cannot be modified for that period. If you need to modify a payee's conditional variables after the payee has been paid in one or more pay batches, you must create a new payee details validity period.
How to Add Payee Conditional Variables
To add conditional variables to a payee, follow the procedure below.
How to Add a Payee Conditional Variable | |
If you do not already have the relevant payee record open in the Payee Entry screen, search for and open the relevant payee record in edit mode. | |
2. | Navigate to the Payee Details > Payee Conditional Variables section of the Payee Entry screen. |
3. | Click Add. A new row is displayed in the table on the Payee Conditional Variable section of the screen. |
4. | In the Type column, select the type of payee conditional variable that will apply to the payee. |
5. | In the Value column, select the value that will apply to the payee for the selected conditional variable. |
6. | At the top of the Payee Entry screen, click Save. The changes you have made are saved. |