How to Create a New WorkCover Code

To add a new WorkCover code, follow the procedure below.

1.	Go to Payroll > Maintenance > WorkCover > WorkCover Code & Rate. The WorkCover Code & Rate Maintenance screen opens.
2.	Click Add. The WorkCover Entry screen opens.
3.	In the WorkCover State, WorkCover Code, and Industry fields, select or key in information about the new WorkCover code. Click here to view a description of each field on the WorkCover Code Entry screen WorkCover State - The Australian state or territory to which the WorkCover code corresponds. This field cannot be edited once the code has been used in a pay batch. WorkCover Code - The WorkCover Industry Code (WIC) that uniquely identifies the industry to which the WorkCover code corresponds. This field cannot be edited once the code has been used in a pay batch. Industry - The name of the industry to which the WorkCover code corresponds. This field cannot be edited once the code has been used in a pay batch. Active - If ticked, this WorkCover code is available to be assigned to agency offices and job orders. If un-ticked, the WorkCover code cannot be assigned to any agency offices or job orders to which it is not already assigned. Description - Textual description of the WorkCover code and the industry to which it applies. Import Code - Code that uniquely maps the WorkCover code to a WorkCover code in a third-party financial system for the purpose of importing the code from a third-party financial system. Export Code - Code that uniquely maps the WorkCover code to a WorkCover code in a third-party financial system for the purpose of exporting the code to a third-party financial system. Last Payment Date - Displays the payment date of the latest pay batch in which the WorkCover code was used. When adding a new rate, the start date on which the new rate becomes effective must be after the date shown in this field. P/L Export Account - If your system is integrated with a third-party financial system, this field specifies the profit/loss account in the financial system to which transactions against this WorkCover code are exported. B/S Export Account - If your system is integrated with a third-party financial system, this field specifies the balance sheet account in the financial system to which transactions against this WorkCover code are exported. Assigned Skill Groups - Lists the skill groups to which the WorkCover code corresponds. Click to display the Assign Skill Group screen, which allows you to select the skill group(s) to which the WorkCover code applies. Where a selected skill group applies to a job order, this WorkCover code will be filtered to the top of the list in the WorkCover Code field on the Recruitment Manager > Job Order > Wage Costs screen for ease of selection. You cannot un-assign skill groups or assign additional skill groups once the code has been used in a pay batch. Start Date - The date on which the listed WorkCover rate becomes effective. This field cannot be edited once the code has been used in a pay batch for the corresponding period. End Date - The date on which the listed WorkCover rate ceases to be effective. This can be blank for the current period if the current period is to remain effective indefinitely. Rate % - The rate, as a percentage of remuneration, at which WorkCover is calculated under the WorkCover code for the corresponding period. This field cannot be edited once the code has been used in a pay batch for the corresponding period.
4.	At the top of the Assigned Skill Groups field, click the edit button. The Assign Skill Groups screen opens.
5.	Click one or more skill groups to which this WorkCover code will apply. Where any of the selected skill groups apply to a job order, this WorkCover code will be filtered to the top of the list in the WorkCover Code field on the Recruitment Manager > Job Order > Wage Costs screen for ease of selection. A tick appears next to each skill group that you selected.
6.	Click OK. The Assign Skill Groups screen closes and the skill groups you selected are listed in the Assigned Skill Groups field.
7.	At the top of the Rates table, click Add. A new, blank row is added to the Rates table.
8.	In the Start Date column of the new row, click the calendar button and use the calendar control to select the date on which the rate for this WorkCover code becomes effective. The date you select is displayed in the Start Date column.
9.	In the End Date column of the new row, click the calendar button and use the calendar control to select the date on which the rate for this WorkCover code ceases to be effective. Alternatively, skip this step if the rate is to be effective indefinitely. The date you select is displayed in the End Date column.
10.	In the Rate % column of the new row, key in the rate at which WorkCover premiums will be calculated where this WorkCover code applies.
11.	Click Save. The WorkCover Code Entry screen closes and a confirmation message opens to indicate that the WorkCover Code has been saved.