Pay groups group together payees whose pay is to be processed together in the same pay batch. For examplePay groups group together payees whose pay is to be processed together in the same pay batch. For example, payees who have the same employment type and have the same pay frequency can be grouped into the same pay group and can therefore be payrolled together in a single pay batch for each pay period.
To create and process a pay batch in the Payroll Module, you must select the pay group that defines which group of payees are to be payrolled within the pay batch. Before payees can be assigned to a pay group and before a pay batch can be created for a pay group, the pay group must be created under Payroll > Maintenance > Pay Group.
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A payee is assigned to a pay group by selecting the relevant pay group in the Pay Group field on the Payroll > Payee > Payee Details > Payslip Details screen. A payee can only belong to a single pay group at any given time. However, a payee can be assigned to different pay groups during different pay periods. For 🇬🇧 UK Payroll, the pay group would need to be of the same pay frequency for the same period of employment otherwise this would affect calculation of National Insurance. |
When working with pay groups, you should be familiar with the following concepts:
pay frequencies
pay periods
pay period statuses
portal payslip release date.
These concepts are described in detail below.
Pay Frequencies
The pay frequencies of a pay group determine show often payees belonging to the pay group are paid. The following pay frequencies are supported in the system:
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Status | Description |
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Inactive | Indicates that the pay period is a future period that has never been opened. |
Open | Indicate that the pay period is the current pay period. Pay batches can be created for such pay periods. Only one pay period can be open for each pay group at any given time. |
Closed | Indicates that the pay period is a past pay period that was previously open and has since been closed. Adjustment pay batches can be created for such pay periods. |
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Portal Payslip Release Date
Payees who have access to the Candidate Portal can download their payslips from the portal at any time after the payslips have been released to the portal. The portal payslip release date determines when and how payslips are released to the portal. The table below lists and describes the options that are available.
Release Date Option | Description |
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On Pay Batch Close | Payslips become automatically available in the Candidate Portal as soon as a pay batch is closed. This is the default option. |
On Payment Date | Payslips become automatically available in the Candidate Portal when the payment date of the corresponding pay batch is reached. |
Manual | Payslips become available in the Candidate Portal when they are manually released to the portal by a user from the Payroll > Pay Process > Payslip Delivery screen. |
See Also:
| Child pages (Children Display) |
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