In the Payroll Module the concept of a pay company is used to represent a legal entity that employs and pays payees.
At least one pay company must be configured before payees can be payrolled through the system. However, multiple pay companies can be created to reflect the exact structure of your business.
Each pay company must be linked to one or more agency offices. The link between an agency office and a pay company determines which pay company owns the agency office. The relationship between pay companies and agency offices is summarised in the diagram below.
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Each payee record consists of a number of different sections. Each of these sections are described below.
Pay Company Header
The pay company header captures information that uniquely identifies the pay company, such as the following:
unique name by which the pay company is referenced within the system
the registered trade name of the pay company
🇦🇺 AU Payroll - the Australian Business Number (ABN) and ABN branch number of the pay company.
the header also features options for enabling Australian STP reporting. For more information, see Single Touch Payroll (STP) Maintenance.
🇬🇧 UK Payroll - the HMRC Tax Office Reference Number.
🇳🇿 NZ Payroll - the IRD Number and GST number.
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Payees employed in certain industries are entitled to additional employee benefits that are paid by the pay company on top of payees' earnings. This may include benefits such as redundancy fund contributions and portable long service leave.
Where a pay company employees payees who work in such industries, the name of each scheme administrator and the pay company's corresponding employer number, which uniquely identifies the pay company to the scheme administrator, must be defined for each benefit scheme that applies to payees working for the pay company.
The scheme administrator and corresponding policy numbers are used for grouping of accrued benefits contributions on the Employee Benefits report. For more information about this report, see Payroll Reports - Overview.
The list of valid scheme administrators must be configured in Payroll > Maintenance > Employee Benefits before the applicable scheme administrators can be selected. For more information, see Employee Benefits Maintenance.
🇦🇺 AU Payroll - Registered Agent Details
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The registered agent information is used for Single Touch Payroll (STP) reporting purposes only and is only available if STP reporting is enabled for the pay company and depending on the STP declaration type that is selected. For more information, see Single Touch Payroll (STP) Maintenance.
🇦🇺 AU Payroll - STP Notifications
Notifications can be enabled to notify payees when the pay company has finalised their earnings via Single Touch Payroll (STP) reporting. STP notification options on a pay company record are only available if STP reporting is enabled for the pay company. For more information, see Single Touch Payroll (STP) Maintenance.
🇬🇧 UK Payroll - Pension Automatic Enrolment
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