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Pay Groups are used to determine the pay period, tax weeks and tax scales.  It's not possible to have Taxation rules don't allow for overlapping tax weeks.

Candidate's who work at multiple Client sites that have different pay period week ending days can end up being overtaxed.  To avoid a candidate being overtaxed, we recommendBelow is the recommended approach to avoid overtaxing a Candidate:

  • In their the Candidate's Payee record, select the Pay Group that matches the week ending day of the Client's they that the Candidate predominately work works for, generally . Generally this would be a Monday to Sunday group.
  • When they work for a Client that operates on a different week ending day, separate job orders should be used to split the shifts so they match the Pay Group selected in their Payee record. The jobs should not be extended, instead a new job order needs to be created for each engagement.

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  • the Candidate is filled on a Job Order that has a different Week End Day (Image A) to the Pay Group in the Payee record (Image B), and the period of the Job Order crosses over the Pay Group's week ending day, separate Job Orders need to be created ensuring the period of the job falls within a single Pay Group week.

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The End Date of the Timesheet determines which pay period it falls in for tax purposes.

Example:

Monday to Sunday Pay Group is selected in the Payee record but they occasionally work a Thursday & Tuesday shift at a Client site with a Wednesday - Tuesday pay period.

If a single job order Job Order with a Tuesday Week Ending Day is used, both shifts would fall into the Monday to Sunday Week 2 pay period. This will result in them being overtaxed.

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If separate job orders Job Orders are used for each shift, the Thursday one would fall into the Monday to Sunday Week 1 pay period and the Tuesday one into Week 2. This will result in them being taxed correctly. 

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Note

If they worked the Candidate works everyday at the Client site with a Wednesday - Tuesday pay period, only 2 jobs are required. The first job includes would include the Wednesday to Sunday shifts and the second job includes would include the Monday & Tuesday shifts.

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