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In this release a new process has been introduced to provide the ability to bulk import manual items from an external source into an interpreted timesheet. An interpreted timesheet is a timesheet that has been keyed, submitted and approved within the Time & Attendance module, and has been passed through the interpreter engine to apply rules established in related Agreements.
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Please be aware that there is a known issue with this feature should an unhandled error occur, for example disruption in service during the import process. The results will show that the batch has completely failed, however some of the manual items may have been processed. We will be fixing this issue as a priority in a future release so that you will be able to view a report that shows the items that were processed in the batch. In the interim if you are notified of a failed batch, please use the search function in Interpreter Review > Interpreter Details Tab and enter in the batch number. This will show a list of timesheets where manual items have been imported for that batch where a partial import was completed. |
The Interpreter Manual Item Bulk Import workflow mirrors the current import wizard used to import timesheets, but however it has been designed to support mapping, validation and import of manual items into ‘Not Reviewed’ timesheets within the Interpreter Review module.
Once the security permission has been assigned (see Configuration below for details on this permission) you will see the ‘Import’ item under the Interpreter menu on the left hand slider menu panel.
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Once selected, the Manage Interpreter Import Batches screen displays. From this screen you can:
search and find existing batches by status, date range, batch number and source.
view batch audits
view related exception and validation reports
create and queue a new import batch
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Where the Add action is selected you can commence the import process by uploading the file to be imported. A source (configured in Maintenance > Source for Record Type ‘Timesheet’) can be assigned to identify the source of the data if required.
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Once the file has been successfully uploaded, click the Next action to progress to the Import Settings stage. From this screen you can:
map the file headers (shown in Column Header) to fields in an interpreted timesheet manual item.
Import Template - select and apply stored mapped template to save time.
Save Template - once the fields have been mapped, you can save the mappings to be re-used for a future import.
Delete Template - delete an existing template that is no longer required.
Clear Mappings - clear the mapped items in the list.
Queue Batch - once the fields have been mapped, queue the import batch to commence processing.
Cancel Batch - cancel where the batch is no longer required for import.
Save Batch - save the batch where you wish to return to finalise and queue for processing at a future time. This changes the batch status to ‘Open’.
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Manual Item mapping field details are described below:
Validations
Once the batch has been queued for processing, the system will complete a series of validations, similar to Timesheet Import, to ensure that:
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The data provided can be used to match to an interpreted timesheet.
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The data provided can be used to create manual items in an interpreted timesheet.
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Click here for further details on how to use Interpreter Manual Item Import feature.
Benefits
As users can now inject multiple manual items into interpreted timesheet timesheets via import, this will save considerable time by removing the need to manually key add items into individual timesheets within Interpreter Review.
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