You can add, edit or delete attendance items on a timesheet to reflect a payee's actual time worked and any absences on days when they were scheduled to work.
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Generally, attendance items are not required for timesheets that belong to standard rates job orders. However, if it is necessary to capture work start and end times on standard rates timesheets, attendance items can be added to the timesheets to capture that information. Depending on the job order to which a timesheet belongs, the timesheet may be pre-populated with attendance items based on the job schedule of the job. In such cases, it is only necessary to add, edit or delete attendance items on the timesheet if the payee's actual hours worked differed from the job schedule of the job order (e.g. the payee worked overtime or was absent for all or part of a scheduled shift). |
How to Add an Attendance Item
To add an attendance item to a timesheet, open the relevant timesheet from the Available Timesheets or Incomplete Timesheets screen and follow the procedure below.
1. | On the Attendance tab on the timesheet entry screen, click Add. The Attendance tab expands and a new attendance item is displayed, as shown in the examplebelow. If any attendance items already exist on the timesheet, the date of the new item defaults to the day after the last existing attendance item on the timesheet and all other fields for the new attendance item default to the same settings as the last existing attendance item on the timesheet. If no attendance items existed on the timesheet prior to adding the new item, the date of the new item defaults to the first valid work date of the timesheet and all other fields on the new attendance item are set to blank. |    |
2. | If the date of the attendance item is not as per the date displayed by default in the Work Date field, click on that field and use the date control to select the correct date of the attendance item. | |
3. | If the attendance type displayed in the Attendance Type field by default is not the correct attendance type for the new attendance item, or if the Attendance Type field is blank, click on that field and use the list control to select the relevant attendance type for the new attendance item. | |
4. | Set or change the start time of the attendance item if necessary by clicking on the Start Time field and use the time control to select the correct start time for the new attendance item. | |
5. | Set or change the end time of the attendance item if necessary by clicking on the End Time field and use the time control to select the correct end time for the new attendance item. | |
6. | Add one or more break items if necessary. For more information, see How to Add a Break Item below. | |
7. | Add one or more project items if necessary. For more information, see How to Add a Project Item below. | |
8. | At the top of the screen, click Save. The changes you have made to the timesheet are saved and the timesheet closes. If the status of the timesheet was Available, the status of the timesheet changes to Incomplete and the timesheet is moved to the Incomplete Timesheets list. |  |
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