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Standard Rate Absence Type - this is a list which will be filtered by the Country of the Pay Code and Absence Types that are l inked to a Leave Type for the same Country as the Pay Code. Where selected the Standard Rate Default Start Time field is editable and mandatory. Where the Pay Code is selected in a timesheet, the system will use this value to generate the related Leave Request. As per the existing process, the Absence Type links to the Leave Type, which sets out the rules required to determine how the leave is paid and accrued.
Standard Rate Default Start Time - within a timesheet where Additional Items are selected, only a unit ‘Qty’ is available. As such to support the ability to generate the related Leave Request, so the leave can be paid, a arbitury ‘Default Start Time’ is required. When the timesheet is approved the system will use the Default Start Time for the related Leave Pay Code, and add the ‘Qty’ to determine the End Time value. For example if the Default Start Time is 09:00 and the ‘Qty’ is 8, then the corresponding Leave Request will start at 09:00 and finish at 17:00.
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This strategy will not be viable for Clients who require that that Payees enter actual Start and End times for leave items . Where this is the caseas the ‘Default Start Time’ is an arbitury value and only used for the purposes of creating a Leave Request which requires the Start Time and End Time. Where the accurate Start and End Time values are required to be on the timesheet, the current process to apply leave items via the Attendance/Absence section of the timesheet or Leave Request will need to be used. Additional Item Leave may be an option where VMS data is imported onto Timesheets, where the VMS is the source of truth for Start and End times, and FastTrack360 is being utilized for the Pay / Bill process.
As Standard Rate Additional Items are a quantity unit, when the system adds the quantity to the Default Start Time, the result cannot be an End Time of greater than midnight on the same day. For example if the Default Start Time set is 22:00 and the quantity supplied for the date 12th is 8 hours, the End Time would be 6am on the 13th. The system will reject this as the item supplied is just for the date of the 12th and not the 12th and 13th. Ensure your Default Start Time is early enough to ensure that the quantity entered for that date will not create an End Time past midnight. If Standard Rate Leave is greater than one date, please enter a quantity for leave taken for each date (separate line items in either the Timesheet UI or in import).
The Absence Type assigned to the Pay Code will dictate the Leave Type that is applied (Leave Maintenance > Leave Type - an Absence Type is linked to a Leave Type). As such the Leave Type needs to be configured to support the conditions required. If, for example, you require that the supplied imported rate, or rate on the job is used for leave, then the Deduction Rule must have a Rate Type of ‘Agreement Rate'. If you require that the Average Rate is used, then the Deduction Rule must have a Rate Type of ‘Average Rate’. If there are cases where the Payee may be subject to both conditions, a Leave Type can have more than one Leave Set with different Deduction Rules, however you must be able to determine what that point of difference is in the hierarchy filter for the rule, so that the Accrual Rule is not duplicated. For example if the point of difference is that Timesheets for some Clients need to use the rate supplied, then a Leave Set(s) can be created with a Hierarchy Value for the Client - in this case the Deduction Rule would be for Rate Type of ‘Agreement Rate’. If Timesheets for another Client requires Average Rate, then a second leave set is created with a Hierarchy Value for the other Client, the Deduction Rule in this case would be for Rate Type of ‘Average Rate’.
Steps for configuration of Leave Types is not available on Online Help due to the high level of configurability within the feature and the complexities with some leave rule requirements. If you need assistance with configuring Leave Types, please contact the Customer Service Centre or if you are in project, Professional Services.
Benefit
These configuration changes provide the ability for Leave to be applied to the Additional Items section of the Timesheet which will support the payment and accrual of leave which may be required, for example, for a Standard Rate timesheet.
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