Pay groups group together payees whose pay is to be processed together in the same pay batch. For example, payees who have the same employment type and have the same pay frequency can be grouped into the same pay group and can therefore be payrolled together in a single pay batch for each pay period.
To create and process a pay batch in the Payroll Module, you must select the pay group that defines which group of payees are to be payrolled within the pay batch. Before payees can be assigned to a pay group and before a pay batch can be created for a pay group, the pay group must be created under Payroll > Maintenance > Pay Group.
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A payee is assigned to a pay group by selecting the relevant pay group in the Pay Group field on the Payroll > Payee > Payee Details > Payslip Details screen. A payee can only belong to a single pay group at any given time. However, a payee can be assigned to different pay groups during different pay periods. For 🇬🇧 UK Payroll, the pay group would need to be of the same pay frequency for the same period of employment otherwise this would affect calculation of National Insurance. |
When working with pay groups, you should be familiar with the following concepts:
pay frequencies
pay periods
pay period statuses
portal payslip release date.
These concepts are described in detail below.
Pay Frequencies
The pay frequencies of a pay group determine show often payees belonging to the pay group are paid. The following pay frequencies are supported in the system:
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Release Date Option | Description |
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On Pay Batch Close | Payslips become automatically available in the Candidate Portal as soon as a pay batch is closed. This is the default option. |
On Payment Date | Payslips become automatically available in the Candidate Portal when the payment date of the corresponding pay batch is reached. |
Manual | Payslips become available in the Candidate Portal when they are manually released to the portal by a user from the Payroll > Pay Process > Payslip Delivery screen. |
See Also:
| Child pages (Children Display) |
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