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open
closed
cancelled.
Where the processing of an open pay batch has been paused, you can find the batch via the Pay Batch List screen and reopen the pay batch so that processing of the batch can be completed. Closed and cancelled pay batches cannot be reopened for processing.
How to Search for Existing Pay Batches
To search for existing pay batches, follow the procedure below.
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How to Search for Existing Pay Batches
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Navigate to Payroll > Pay Process > Pay Run.
The Pay Batch List screen opens.
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2.
In the search header at the top of the Pay Batch List screen, key in or select as much information about the pay batch(es) you need to find.
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title | Click here to see a description of the search fields that are available. |
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Batch Number
Filters the list of existing pay batches according to the system-defined batch number that uniquely identifies a pay batch.
Batch Start Date
Filters the list of existing pay batches according to the date on which the pay batch was created.
Batch End Date
Filters the list of existing pay batches according to the date on which the pay batch was closed.
Pay Group
the list of existing pay batches according to the name of the pay group to which the pay batch corresponds. Leading and trailing wildcards (%) can be used for partial matching on the pay group name. For example, %collar matches pay group names such as Blue Collar or White Collar while white% matches pay group names such as White Collar and White Collar Full Time.
Batch Status
Filters the list of existing pay batches according to the current status of the batch. The following options can be selected:
Open – will list only those pay batches that are in the Open status (this is the default option)
Closed – will list only those pay batches that are in the Closed status
Cancelled – will list only those pay batches that are in the Cancelled status
Any – will list pay batches regardless of their status.
Batch Type
Filters the list of existing pay batches according to the batch type. The following options can be selected:
Normal Batch – will list only those pay batches that are normal pay batches Adjustment Batch – will list only those pay batches that are adjustment pay batches
Both – will list pay batches regardless of whether they are normal or adjustment pay batches.
Pay Period Start Date
Filters the list of existing pay batches according to the date on which the pay period, to which a pay batch corresponds, begins.
This field applies only to normal pay batches.
Pay Period End Date
Filters the list of existing pay batches according to the date on which the pay period, to which a pay batch corresponds, ends.
This field applies only to normal pay batches.
Adjustment Period Start Date
Filters the list of existing pay batches according to the date on which the adjustment period, to which a pay batch corresponds, begins.
This field applies only to adjustment pay batches.
Adjustment Period End Date
Filters the list of existing pay batches according to the date on which the adjustment period, to which a pay batch corresponds, ends.
This field applies only to adjustment pay batches.
Alternatively, skip this step if you want to search for all open pay batches.
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3.
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Click Search.
Existing pay batches matching the search criteria are listed in the Results section of the screen.
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