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As highlighted in the example above, the Pay Wizard screens consist of four main sections; the Batch Details section, the Payee Search fields, the Payee List section and the Batch Totals.
The Batch Details section displays details that identify the batch, such as a unique system-defined batch number and the pay group and date range of the pay period for which the batch has been created.
The Payee Search fields allows you to search for specific payees within the batch. For more information, see Searching For PayeesData below.
The Payee List section lists the payees that are included in the batch. Details are displayed about each payee, such as the payee number, first name and surname and pay quantities. You can double-click any payee that is listed to display the Payee Pay Details screen, which shows detailed information about the pay details of the selected payee at each stage of the pay batch process that has been completed.
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When you are ready to resume processing the batch, you can select the batch in the Payroll > Pay Process > Pay Run > Pay Batch List screen and re-open the Pay Wizard. The Pay Wizard will re-open the batch at the stage at which the process was stopped.
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Data
To locate a specific payee within a batch so that you can view their pay details, use the Payee Search fields section of the Pay Wizard screen to search for the relevant payee.
To search for a payee, key in the payee number, payee surname and/or payee first name in the fields within the Payee Search Options section of the screen and click Find.
The payee matching the information you specify will be highlighted within the payee listin the table header.
Type any character(s) into a search field in a column and it will display only those rows that match the combination. For example, using the pay batch that contains First Names Frank, Peter, Jane, Hannah, when 't' is entered this returns the row that contains Peter. The search does not remove the payees from the pay batch. They are hidden until the entry in search bar is removed or you move to another stage.
Removing Payees from a Pay Batch
A payee, who is initially included in a pay batch, can be removed from the pay batch at any stage of the pay batch process prior to the batch being closed, thereby preventing the payee’s pay being processed in the batch if necessary.
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How to Remove Payees from a Pay Batch | |
On the Pay Wizard screen, click the checkbox next to the name of the payee to be removed from the pay batch so that a tick is displayed against the payee, as shown in the example below.  If you want to remove multiple payees from the pay batch simultaneously, repeat this step for each payee who is to be removed. | |
2. | At the top of the Pay Wizard screen, click Remove Payees. A confirmation message opens, prompting you to confirm the removal of the selected payee(s) from the pay batch. |
3. | To continue to remove the selected payee(s), click Delete. The confirmation message closes and the selected payee(s) are removed from the pay batch. |
Moving Between Pay Batch Stages
To complete a pay batch you must progress the pay batch through each of the pay batch stages. You can do this one stage at a time or you can skip between pay batch stages.
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When you revert to a prior stage in the pay batch, everything that has been calculated in the pay batch after the stage to which you are reverting is undone. That includes any manual adjustments that were made at any pay batch stage since the stage to which you have reverted. |
Viewing Pay Batch Reports
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The Payroll module provides standard payroll reports that can be run at any time by payroll staff to check and reconcile payments that are made during the course of payrolling payees.
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