The Portal > Finance Integration > Batch Maintenance > Batch Details screen allows you to view detailed information about an existing Finance Integration batch.
The Batch Details screen is made up of the following sections:
header section
export details sections
audit section.
Each of these sections are described in detail below.
The following actions are available on the Batch Details screen.
Action | Description |
Download | Downloads the export files that were generated as a result of processing the batch you are viewing, thereby allowing you to open the files on your computer or to save the files to a location on your network. |
Regenerate Batch | Recreates the batch you are viewing using the Finance Integration system maintenance settings that are currently valid instead of those that were valid on the date the batch was originally exported. |
Delete | Rolls back the batch you are viewing, thereby releasing all items within the batch so that they can be included in another batch if necessary. |
Header Section
The header of the Batch Details screen displays details about the batch you are viewing including the following:
unique batch number of the batch
current status of the batch (Processed, Regenerated, Deleted)
country to which the batch is linked
posting date of the batch
name of the user who created the batch
date and time the batch was created (queued for processing)
date and time the batch finished processing
sales types that were included in the batch, if applicable
total number of transactions/items exported
name of the user who regenerated the batch, if applicable
date and time the batch was regenerated, if applicable
name of the user who deleted the batch, if applicable
date and time the batch was deleted, if applicable
the rounding discrepancy for exported wages, if applicable
the rounding discrepancy for exported sales, if applicable.
An example of the header is shown below.
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Export Details Sections
The Batch Details screen includes an export details section for each type of object that can be exported in a batch. That is, there is a separate section for each of the following:
Debtors
Wages
Invoices
Unpaid Wages
Un-invoice Sales
Each of these sections display a grid list of the individual transactions of the corresponding type that were exported in the batch. This allows you to view and check the exported data in a user-friendly format. An example of this is shown below.
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The example above shows the Invoices section of the Batch Details screen, which displays the individual sales transactions that were exported in a Finance Integration batch.
The columns of information that are shown within each grid list depend on the fields that exists in the export file format that is used to generate the batch. Descriptions of the fields that are included in the standard export file format can be found in Appendix A.
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You can use the function at the top of each export details section to export the list of transactions to a file, which can be saved and analysed outside of FastTrack360 if necessary. |
An export details section for a particular export type will be empty if that export type was not included in the export batch or if there were no items of the corresponding type to be exported. For example, the Debtors section is empty if no debtors were exported in the batch. All of the export details sections are empty if the batch is a deleted batch.
Audit Section
The Audit section displays a chronological list of events that affected the batch and shows when the events occurred and which user invoked the event.
An example of what is shown in the Audit section is shown below.
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An event is recorded and shown in the Audit section whenever any of the following occurs:
the batch is created
the batch is regenerated
the export files for the batch are downloaded
the batch is deleted.
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