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An enhancement has been completed in the 11.37 this release to support this type of condition.
To determine if and how an unpaid break should be applied if the duration of a shift is insufficient to apply the break in its entirety, a new field labelled Insufficient Shift Duration Condition has been added to the Agency Portal > Rates and Rules > Pay Agreements > Edit Pay Agreement > Primary Interpretation > Unpaid Breaks Break Rule Entry > Break After X Hours screen.
The Insufficient Shift Duration Condition field allows the selection of one of the following options:
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Unpaid break rules are configured in Agency Portal > Rates and Rules > Pay Agreements > Edit Pay Agreement > Primary Interpretation > Unpaid Breaks Break Rule Entry > Break After X Hours screen. To apply condition where the break duration may not fit within the duration of a shift, select the option required from the drop-down list next to Insufficient Shift Duration Condition:
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The table below shows examples of the difference in outcomes that an unpaid break rule will achieve depending on the option selected. In each case, the unpaid break rule is configured to apply one 30-minute break after 5 hours.
Shift Start Time | Shift End Time | Insufficient Shift Duration Condition | Unpaid Break Applied At | Total Paid Hours |
09:00 | 17:30 | Any | 14:00 – 14:30 (30 min.) | 8.00 |
09:00 | 14:00 | Any | None | 5.00 |
09:00 | 14:15 | Apply Partial Break | 14:00 – 14:15 (15 min.) | 5.00 |
09:00 | 14:15 | Apply Full Break | 13:45 – 14:15 (30 min) | 4.75 |
09:00 | 14:15 | Don't Apply Break | None | 5.25 |
An unpaid break rule can be configured to apply multiple breaks during a shift. The table below shows examples of the differences in outcomes depending on the option selected in the Insufficient Shift Duration Condition field when the unpaid break rule is configured to apply a maximum of two breaks during a shift. In each case, it is assumed the rule is configured to apply one 30-minute break after 3.5 hours. In each case, it is assumed that the unpaid break rule is configured such that the second break begins 3.5 hours after the end of the first break (i.e. the Exclude Break Duration option applies).
Shift Start Time | Shift End Time | Insufficient Shift Duration Condition | Unpaid Breaks Applied At | Total Paid Hours |
09:00 | 17:30 | Any | 12:30 – 13:00 (30 min.) & | 7.50 |
09:00 | 16:30 | Any | 12:30 – 13:00 (30 min.) | 7.00 |
09:00 | 16:45 | Apply Partial Break | 12:30 – 13:00 (30 min.) & | 7.00 |
09:00 | 14:45 | Apply Full Break | 12:30 – 13:00 (30 min.) & | 6.75 |
09:00 | 14:45 | Don't Apply Break | 12:30 – 13:00 (30 min.) | 7.25 |
Note also that unpaid breaks can be applied based on the unpaid break rule, a break keyed on a timesheet or both.
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For example, consider a scenario where an unpaid break rule is configured to apply one 30-minute break after 4 hours and the variance is set to 15 minutes. The table below shows the difference in outcomes that an unpaid break rule will achieve depending on the option selected in the Insufficient Shift Duration Condition field and whether a break is applied from the unpaid break rule or the timesheet.
Shift Start Time | Shift End Time | Insufficient Shift Duration Condition | Timesheet Break | Unpaid Breaks Applied At | Total Paid Hours |
09:00 | 17:30 | Any | 12:45 - 13:15 | 12:45 – 13:15 (30 min. from timesheet) | 8.00 |
09:00 | 13:00 | Apply Partial Break | 12:45 - 13:15 | 12:45 - 13:15 (15 min. from timesheet) | 3.75 |
09:00 | 17:30 | Apply Partial Break | 17:15 – 17:45 | 13:00 – 13:30 (30 min. from unpaid break rule) | 7.75 |
09:00 | 17:30 | Don't Apply Break | 17:15 – 17:45 | 13:00 – 13:30 (30 min. from unpaid break rule) | 8.00 |
09:00 | 17:30 | Apply Full Break | 17:15 – 17:45 | 13:00 – 13:30 (30 min. from unpaid break rule) | 7.50 |