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The following fields have been added to the configuration. These rules can be added to your existing accrual rule without having to create a new validity period for the rules:
Field | Description | Rules |
|---|---|---|
Apply to Sick | Check this field to activate the average accrual when a payee is sick. | The field will be defaulted to unchecked. When unchecked, it will not determine the average accrual when a payee is sick. |
Apply to Child Related Leave | Check this field to active the average accrual when a payee is on a child related absence. | The field will be defaulted to unchecked. When unchecked, it will not determine the average accrual when a payee is on a child related absence. |
Number of Weeks for Average | An entry should be made to specify how many weeks the average entitlement should be determined by. For the UK, as of the date of when the legislation was released is 52 weeks. | This must be entered if either Apply to Sick or Apply to Child Related Leave is checked on. When Apply to Sick is selected, it will be defaulted to 52 but can be changed. |
Up to Weeks | If you need to limit this to a number of weeks that the average should go back to, enter a value here. For the UK, as of the date of when the legislation was released, this is limited to 104 weeks. If a limit is not applied, the system will go back beyond 104 weeks to obtain the 52 week average. | This field is optional to enter. When Apply to Sick is selected, it will be defaulted to 104 but can be changed. |
Worked/Concurrent Weeks | The current rules for the new legislation count concurrent weeks. If in the future this is changed to be worked weeks, an additional option will be added. | This must be entered if either Apply to Sick or Apply to Child Related Leave is checked on. When Apply to Sick is selected, it will be defaulted to Concurrent. |
Number of Weeks Divisor | The HMRC guidelines suggest that the total of hours collected within the 52 week average is divided by 46.4 to exclude leave weeks. However, this divisor value suggested is not stated in the legislation and is only a suggestion made by HMRC. | When Apply to Sick is selected, it will be defaulted to 46.4 but can be changed. |
Exclude Weeks Containing Pay Codes | If a payee is sick or on a child related absence, those weeks containing that absence should be excluded from the average calculation. You need to select the pay codes to specify that are for these types otherwise those weeks units will be included to obtain the average. | This is optional. If left blank, weeks containing those pay codes will be included in the hours used to determine the average accrual. |
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