Description
Currently where an Adjustment Timesheet is required, the import process must mimic what is required in the UI, for example:
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Grouping is still required if you wish to import more than one iteration of a timesheet in one file, for example Original and Adjustment data in one file. The ‘Adjustment Only’ setting in the job is only required if you want to treat all timesheet data including the first timesheet as adjustments.
If you Reject, Recall a NCI flagged timesheet in Time & Attendance, or Reverse from Interpreter and then make changes to the timesheet in the UI, it will still be interpreted without offsetting the original timesheet data (where it is an adjustment). We suggest you do not edit data in the UI, as data will no longer be as per the VMS, plus you cannot enter negative quantities in Time & Attendance, these can only be applied via Timesheet Import.
Where timesheets have been imported in error, they can be backed out via ‘Recall’ or ‘Reject’ if submitted, and then ‘Cleared’ in ‘Rejected or ‘Incomplete. If the timesheet has been ‘Approved’, providing it has not been released to Pay and or Bill, it can be 'Reversed’ from the Interpreter and then 'Cleared’ in Time & Attendance.
If you import iterations of a timesheet out of order ie; negative timesheets first, and then release these to pay prior to including other timesheet iterations for that week end date, there may be issues in the pay process as the net result may impact your ability to process the pay batch. For example, if it is the first timesheet for a new fiscal year, the YTD needs to be greater than zero, if not this will trigger an error preventing you from closing the pay batch.AWR: For the existing design of the AWR clocks to count then increment / decrement correctly where adjustments are required, timesheets for AWR jobs, will need to be imported in order ie; positive, full negative, then positive.
Leave: Additional Item Leave is not supported out of order. The original positive quantity leave needs to be first and then, if incorrect, a subsequent adjustment is required to fully negate the quantity, prior to the next iteration with the correct positive quantity and or rate. This is to ensure that the corresponding Leave Requests are created, then cancelled, then re-created to support what is required. For example;
Original TS: 12.12.24 Annual Leave Qty 8
Adjustment TS: 1 - 12.12.24 Annual Leave Qty -8
Adjustment TS: 2 - 12.12.24 Annual Leave Qty 7.5.
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