Description
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Using this strategy for 3 iterations of a timesheet for Week Ending Date 23/06/24, the following would be imported to support full Debit/Credit invoicing where changes needed to be made to the original timesheet:
Original Imported Timesheet imported timesheet for W/E 23/06/24 Timesheet 1234:
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Invoice for Timesheet 1234 for 8 * 5 Ordinary, and a reimbursement $100.
Credit Note for Timesheet 1235 for negative 8 * 5 Ordinary, and a negative reimbursement of $100.
Invoice for Timesheet 1236 for 8 * 4 + 1 * 7 Ordinary, and a reimbursement $100.
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It is important to note that you must not import a mixture of positive and negative values in an individual timesheet as the interpreter will attempt to find the difference to the original timesheet item for positive values and will treat negative items as a full credit. The data will be confusing to the system and as such the summed results will not be accurate. This strategy will only work for Standard Rate timesheet’stimesheets. Agreement Rate timesheets must use the as is/to be strategy were , where all values are positive where adjustments are required. |
Reimbursements: When using the Debit debit/ Credit credit strategy, it is important to note that for the credit timesheet , the reimbursement item imported must include a negative value for both Net and GST/VAT as per the preceding positive timesheet, and the related reimbursement Bill Code and Bill Rate. If the Bill Code and Rate are not included the interpreter Interpreter will interpret the Pay pay items as negative and the Bill bill items as positive so you will not achieve a full credit note.
In the interpreted timesheet the negative Bill Rate will display as a superseded value as the logic considers it different to what is in the job, which is a positive value.
Benefits
The Debit debit/ Credit credit strategy will assist clients where they wish to bill clients with full debits and credits of timesheets, where there are timesheet iterations (same Job and same Week Ending Date).
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