Description
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Where data is imported from a third party system, there may be a requirement to be able to easily supersede a pay and or bill value that exists in the Job’s standard rates. The pay code and related bill code exist in the rates, however the rate value has been changed in the third party system. To prevent the need to manually edit the job’s rates, where this is needed, an enhancement has been made to provide the ability to include new standard rate values in the import file. To support this new items have been added to the Timesheet Import Field Mappings. Where imported, superseded rate values will not update back to the Job Order, they will apply in Interpreter Review and where a value has been superseded via import the related cell will display in a different colour so you are aware. Click here for more details.
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Where data is imported from a third party system, and new rate set is required for a Standard Rate Job Order, however users do not wish to have to manually create the new rates in the Job Order there is a requirement to be able to import the new rate set. To support this new items have been added to the Timesheet Import Field Mappings. Where a new Rate Set is detected on import, the system will automatically inject the rates into the validity period that corresponds with the item being imported. This will ensure that where the approved timesheet is interpreted, there is valid rate set available in the related Job.
Field Mapping Changes
In stage 2 of the import process ‘Import Settings’ page, we have made some changes and additions (shown in red) to the existing Field Mappings ‘Map to Fields’:
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New / Updated Map to Fields
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Description
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Data Format
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Attendance / Absence Item Name
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Updated to provide ability to map to an Attendance Item Name or an Absence Item Name
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Benefit
These enhancements are designed to support data import from third party system, where:
import data needs to inform FastTrack360 of the rate requirements to remove the need to update rates in a Job Order.
import data needs to generate multiple adjustment timesheets in one import for the same Job Order and same Week Ending Date to support different iterations of timesheets.
Configuration
Additional fields will need to be mapped in Time & Attendance > Timesheet Import Wizard > Field Mapping where new rates and or rate values are to be imported and where timesheet grouping is required for import of multiple adjustment timesheets for same Job Order and same Week Ending Date.
General Validation Changes
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Condition | Error Message |
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Data has already been keyed in and saved on the target timesheet in Time and Attendance and there is no Adjustment Reason provided | The timesheet item has been keyed so may be a duplicate. If this is an Adjustment Timesheet, a valid Adjustment Reason must be assigned to the timesheet for an Adjustment Timesheet to be created. |
Benefits
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Configuration
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