Page Comparison

Print

Invoices/credit notes are printed and sent to the debtor.

Email

Invoices/credit notes are sent to the debtor electronically via email.

For this delivery method, one or more delivery contacts must be selected to determine to whom invoices/credit notes will be emailed.  The list of delivery contacts includes the bill to contact and all other client contacts who belong to the parent/client/cost centre entity to which the debtor is linked. The list of delivery contacts also includes an Order By Contact option to allow emailing to the client contact who is the site contact person on a job order. However, this contact will only be emailed invoices/credit notes if the data group on the set of invoice details is Order by Contact, Job or Order By Contact and Purchase Order Number.

 It is also mandatory to select an email delivery method, which determines if invoices/credit notes are to be sent to email address 1, email address 2 or both email addresses, as defined on the contact details of the selected delivery contacts.

 The Order By Contact option applies to timesheet-based invoicing only. For manual invoices, each invoice item could be linked to a different job order and therefore a unique order by contact cannot be determined for delivery.

Also, an invoice item on a manual invoice do not need to be linked to a job order and therefore an order by contact cannot be determined.

EDI

Invoices/credit notes are sent to the debtor via an electronic data interchange (EDI) process. Note that this is an invoice grouping method only and FastTrack360 does not provide any standard EDI integration.

If invoices are to be delivered via EDI a client-specific integration is required or the reporting engine can be used to collect the relevant invoice data and generate the relevant output format. 

eInvoicing

This delivery method is available for Australia and New Zealand only.

Invoices/credit notes are sent electronically to an eInvoicing gateway, from which a debtor’s receipting system can download the document.

For this delivery method it is necessary to select the following:

• the bill to contact

• where the order reference is to be populated from and a default buyer reference.

No Send

Invoices/credit notes are sent to the debtor via a method other than print, email or EDI.