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Option | Description | ||
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Purchase Order Number | Indicates that the debtor requires a purchase order number to be supplied. This populates an Order Reference ID in an eInvoice. | ||
Purchase Order Group Number | Indicates that the debtor requires a buyer reference number to be supplied. This populates a Buyer Reference in an eInvoice.
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Project Code | Indicates that the debtor requires a project code/number to be supplied. This populates a Project Reference ID in an eInvoice.
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A Default Buyer Reference field on the Billing > Debtor > Debtor Entry > Invoice Details > Delivery Details screen also captures a mandatory, default reference number/ID that is only used if a purchase order number or purchase order group number cannot be determined (for more information, see Derving the Purchase Order, Purchase Order Group & Project Code and Project Codes as an Order Reference below).
Deriving the Purchase Order, Purchase Order Group & Project Code
When an invoice or credit note is generated in FastTrack360, each item on the document can be linked to a different purchase order, purchase order group or project code or there may be no purchase order, purchase order group or project code assigned at all.
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For example, if the Purchase Order Number and Purchase Order Group Number options are selected and the first item on an invoice is assigned to a purchase order and a purchase order group, the corresponding numbers are populated as the Order Reference and Buyer Reference in the eInvoice respectively. If the invoice item is assigned to a purchase order but not a purchase order group, the Order Reference is populated with the relevant purchase order number but the Buyer Reference is not populated. If the invoice item is not linked to a purchase order nor a purchase order group, the Order Reference is not populated and the Buyer Reference is populated with the value that has been keyed in the Default Buyer Reference field.
Project Codes as an Order Reference
eInvoicing imposes the following conditions regarding the order reference that is supplied when an invoice or credit note is delivered to a debtor:
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