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Description
Payee allowances can be added to a Payee record so that allowance payments can be automatically paid when a payee is processed in a pay batch. In this release, an enhancement has been made so that you can configure whether a payee allowance is to be paid:
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Where the latter is the case, the payee allowance can be configured so that where the only thing available to pay in a pay period is a timesheet but that timesheet only includes items of a specific type, such as leave items only for example, then the payee allowance is not paid.
Benefits
This enhancement compliments the introduction of Multi-period Payroll (MPP) in this release. Because MPP pay batches will include all unpaid transactions for any prior periods, this enhancement provides greater control over whether payee allowances, which were valid during prior pay periods but have not been paid, are to be paid when the payee is included in a MPP pay batch.
Configuration
Payee allowances are added and edited via the Allowance Details screen, which is displayed by clicking the Add or Edit buttons in the Allowances section of the Payroll > Payee > Payee Entry screen. Two new fields have been added to the Allowance Details screen, as highlighted in the example below.
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If the Pay Every Period field is not ticked, the allowance will only be paid automatically in a pay period if the payee has an unpaid timesheet, child-related payments or SSP that is to be paid for that period. Additionally, a pay code group can be selected in the Exclude Where Timesheets Only Contain Selected Pay Codes field if, where the payee only has an unpaid timesheet for a pay period, the payment of the allowance can be withheld prevented if the timesheet only includes certain types of items. The pay code group must be configured in advance …first be configured separately under Rates and Rules > Maintenance > Pay Code Group (for more information, see Pay Code Group Maintenance).