Description
Pay groups can now be configured so that late timesheets for prior pay periods can be included when processing a pay batch for the pay group in the current (open) pay period.
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Including timesheets belonging to multiple pay periods in a single pay batch has implications on tax, deductions, leave payments and payslips. As such, it is recommended that this feature is used for paying contractors, who are not subject to tax, only and that is not used when paying payees who are subject to PAYG/PAYE tax. For more information, see Including Prior Period Timesheets in Current Period. A future enhancement will be made to FastTrack360 to support paying timesheets for multiple periods for payees who are subject to PAYG/PAYE tax. |
To identify if prior period timesheets are included in a pay batch and the periods to which those timesheets belong, several enhancements have been made to the Pay Batch Wizard that is used to step through each stage of the pay batch process.
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When you create an adjustment pay batch the Payroll > Pay Process > Pay Batch > Create Batch screen lists the number of timesheets that are available to be paid for each respective adjustment period that is available for pay group that you select. The timesheet count shown for each adjustment period on the Create Batch screen is inclusive of timesheets that correspond to each respective adjustment period. The timesheet count does not include timesheets that correspond to prior periods but will be included in an adjustment batch due to the Prior Period Timesheets Included setting being enable for the pay group. |
Benefits
This enhancement allows late timesheets to be paid without the need to process separate adjustment pay batches and therefore this reduces the overall number of pay batches that have to be run to process payees' pay.
Configuration
To enable the ability to include timesheets for prior periods in pay batches, a new field labelled Include Prior Period Timesheets in Current Period option must be ticked on the Payroll > Maintenance > Pay Group > Pay Group Entry screen, as highlighted below.
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