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Processing a pay batch is a multi-stage process that involves the following:

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Once the pay batch is created you can step through and apply each stage of the process by clicking the right arrow button in the top right-hand corner of the Pay Wizard screen as shown below.

INSERT SCREENSHOT

Before you apply a stage you can click the View button next any payee that is listed in the payee list on the Pay Wizard screen in order to view the details of what will be applied for that given payee when the current stage is applied. An example of this is shown below.

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The table below lists and describes the actions that can be performed via the Payee Pay Details screen for payees in a pay batch depending at each stage of the pay batch process.

Batch Stage

Actions

Pay Batch Item (Manual Items)

  • Add manual pay items to adjust a payee’s gross pay.

Leave Payments

  • Manually adjust the quantity or rate of a

payee’s leave payments.Trigger a payout of unused leave.

  • payee's leave payout of leave that has not been taken.

  • Manually adjust the payment quantity and payment rate of automatic payment of leave that has been taken.

  • View the pay code, pay rate and job order number from which the payment rate was derived for the payment of leave where the Leave Rate Type is Greatest Rate. This is done by clicking on the rate field.

  • Cancel a leave payment that has been paid automatically in the pay batch.

Banked Leave Accrual

Adjust the accrual and accrual rate of leave types that have an apply to type of Hours with Rate

Public Holiday Payments

  • Manually adjust the quantity and/or rate of a payee's public holiday payment.

Leave Accrual

  • Manually adjust leave accrual and entitlement balances for each leave type applicable to a payee.

Termination

Trigger the termination of a payee’s employment and specify the types of lump sum payments the payee is eligible to receive.

Gross Deductions

  • Manually adjust the deduction amount of a payee’s gross deduction.

  • Add

one-off,

  • ad-hoc deductions to deduct amounts from

a

  • the payee's gross earnings on a one-off basis.

PAYG Leave

Manually adjust the rate of a payee's PAYG leave payment.

Tax Stage

  • Manually adjust the amount of tax to be withheld from a payee’s pay.

Net Deductions

  • Manually adjust the deduction amount of a payee’s net deduction.

  • Add

one-off,

  • ad-hoc deductions to deduct amounts from

a

  • the payee's net earnings

.

GST

  • No actions can be performed.

  • on a one-off basis.

Wage Costs

  • Manually adjust

the amount of employer superannuation a payee accrued.Transfer the balance of a payee’s superannuation accrual to a different superannuation fund

  • a payee's employer KiwiSaver accrual and/or the employer superannuation contribution tax (ESCT) that is payable on the accrual.

  • View the ACC employer levy amount that is payable on the payee's earnings in the pay batch.

Employee Benefits

  • Manually adjust a payee's employee benefit contribution accrual.

  • Manually add an employee benefit type that a payee did not accrue automatically in the pay batch and set an accrual balance for that benefit type

.

Review

No actions can be performed

  • .

Info

Any stages of the pay batch process that you apply can be reversed while the batch is still open. This can be done by clicking the left arrow button in the top right-hand corner of the Pay Wizard screen, as shown below.

INSERT SCREENSHOT

You can also cancel a pay batch at any point while the batch is still open, thereby reversing all stages of the pay batch that have been applied and preventing the batch from being processed. To do this, click the Cancel Batch button at the top of the Pay Wizard screen.

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  • checking the columns in the payee list on the Pay Wizard screen to view the pay result for payees in the batch at each stage of the process

  • checking the pay batch totals at the bottom of the Pay Wizard screen

  • display the Payee Pay Details screen for an individual payee and stepping through each stage on the screen to view detailed information about the payee’s pay elements at each stage of the process

  • clicking  in the top left-hand corner of the Pay Wizard screen and running reports on the pay data in the pay batch.

Once you have reviewed the batch and found no issues you can close the batch. Closing a batch has the following effects:

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